Budget Controller

WOAH; Paris; Sur place; EUR 31 000 - 42 000; Plein temps

Résumé du poste

WOAH in Paris, headquarters, is seeking a Budget Controller to drive budget preparation, monitoring and control across units, ensuring compliance with procedures and timely reporting.

The role requires a Bachelor’s in finance or related field, 2+ years in budget management, strong Excel skills, and proficiency in English and French. Full-time, based at WOAH HQ in Paris with long hours at a desk environment.

Qualifications

• Higher education qualification in finance, management control or administrative management (minimum Bachelor’s degree or equivalent).
• At least two years of professional experience in general and cost accounting and/or budgetary management control.

Responsabilités

• Budget preparation and development: assist units/departments in annual and multi-year budgets; analyse proposals and verify consistency with priorities and budgets.
• Monitoring budget execution in Procure to Pay (P2P): input/validate data, verify allocations, monitor expenditures and variances, close purchases in P2P.
• Budgetary control: verify availability of appropriations, ensure consistency between expenditure and approved budgets, review transfers or reallocations.
• Support to units/departments: be the focal point, advise on budget procedures, assist with missions, reimbursements and P2P processing.
• Budget reporting and analysis: interpret monitoring data, produce execution analyses and forecasts, support audits and reporting to governance bodies.
• Coordination with other financial functions: work with Accounting and Partnerships on budget execution and data quality.
• Administrative management: follow up on reimbursements, issue invoices, support budget analyses for seminars and contributions.

Formation

Bachelor's degree in finance or management

Outils

Sage

Procure to Pay

Excel

Description du poste

Paris, France

Context

The World Organisation for Animal Health (WOAH – founded as OIE) is a leading intergovernmental organisation representing 183 Members worldwide. Through its activities, WOAH makes a decisive contribution to improving animal health, protecting animal welfare and strengthening Veterinary Services. The Organisation provides transparent information on world’s animal health situation, and promotes international standards, particularly in terms of the safety of trade in live animals and animal products. More information can be found on WOAH’s website.

Joining WOAH means taking part in the development of one of the leading international organisations, recognised and associated with other multilateral institutions, in the field of worldwide health. It means helping to build a global approach to health, combining animal and human health in a “One Health” approach. It means joining teams motivated by the impact of their actions, the sense of their collective commitment and their recognised professionalism in their respective fields of expertise.

WOAH’s headquarters are based in Paris. The Organisation is present on every continent through 13 Regional or Sub-regional Representations. WOAH has 250 staff members, two-thirds of whom are based at headquarters.

Job Description

Under the authority of the Director of Administration and under the direct supervision of the Head of the Budget Department.

To ensure the sustainability of the Organisation’s activities, the Budget Controller contributes to the preparation and implementation of the Organisation’s budget and monitors its execution by managing day-to-day budgetary operations, ensuring their compliance with the Organisation’s management rules and procedures.

Missions and activities

Budget preparation and development

• Support Units/Departments/Representations in the preparation of their annual and multi-year budgets.
• Analyse budget proposals and verify their consistency with strategic priorities and available budget envelopes.
• Verify budget allocations and budget/analytical codes.
• Assist in consolidating budget proposals for the preparation of WOAH’s overall budget.
• Participate in budget revision exercises and budget arbitration processes.

Monitoring budget execution in Procure to Pay (P2P)

• Prepare, enter and/or validate budget data (budgets, commitments, contracts, purchase orders, etc.) in P2P.
• Verify the budget allocations of requests, commitments and purchase orders against the budgets entered in P2P and the budgets of Units/Departments/Representations (General Budget, World Fund, Regional Representations and Sub-Regional Representations).
• Regularly monitor expenditure, commitments and available budget appropriations.
• Analyse variances between budgets, commitments and actual expenditure.
• Identify risks of budget under-execution or overspending.
• Alert budget managers when action or a decision is required.
• Close commitments, purchase orders, receipts and invoices in P2P.

Budgetary control

• Verify the availability of budget appropriations before commitments are made.
• Check the consistency between expenditure, the approved budget, the activity concerned and the relevant budget allocation.
• Review requests for budget transfers or reallocations.
• Contribute to compliance with financial rules and procedures.
• Perform the necessary budgetary controls in P2P.

Support to Units/Departments/Representations: focal point role

• Act as the primary point of contact for the Units/Departments/Representations assigned to each team member.
• Advise teams on budget-related matters and applicable procedures.
• Support the processing of missions, reimbursements, commitments and purchase orders in P2P.
• Assist in identifying the appropriate budget allocation and funding source.
• Follow up on requests through to their resolution.

Budget reporting and analysis

• Assist in interpreting P2P monitoring data.
• Produce budget execution analyses and forecasts.
• Provide the information required by the Directorate, the Executive Committee (COMEX), the Council or other governing bodies.
• Contribute to the preparation of institutional financial documents.
• Provide the analyses and supporting documentation required for audits.

Coordination with other financial functions

• Work closely with the Accounting Department and the Resource Mobilisation and Financial Partnerships Department on budget execution and the quality of financial data.

Administrative management

• Follow up on reimbursement requests submitted to partners.
• Issue WOAH invoices.
• Provide administrative and financial support in analysing the budgets of seminars organised by WOAH.
• Update and monitor Members’ statutory and voluntary contributions (excluding the World Fund).
• Contribute to drafting correspondence and administrative documents.

Requirements

Qualifications and Experience

Required Qualifications

• Higher education qualification in finance, management control or administrative management (minimum Bachelor’s degree or equivalent).
• At least two years of professional experience in general and cost accounting and/or budgetary management control.

Required Skills

Technical Skills

• Proficiency in accounting and management procedures.
• Proficiency in accounting software, ideally Sage.
• Proficiency in one or more budget monitoring software solutions, ideally Procure to Pay.
• Professional working proficiency in both English and French, written and spoken.
• Excellent command of Excel.

Additional Skills

• Knowledge of public-sector accounting rules.
• Knowledge of Spanish.

Interpersonal Skills

• Excellent interpersonal skills in a multicultural environment.
• Strong service orientation.
• Strong organisational skills and ability to manage multiple requests.
• Ability to adapt to changing priorities.
• Attention to detail, thoroughness and accuracy.
• Strong sense of confidentiality.
• Team spirit.

Additional Information

Working conditions

Full-time position based at WOAH Headquarters in Paris It requires long hours in a seated position at a computer.

• Salary: The monthly salary starts from EUR 3,300, depending on experience and qualifications, with allowances based on eligibility. The salary is exempt from income tax in France.
• Contract Type: WOAH Staff – Fixed-term contract.
• Duration: Two (2) years, renewable.
• Start date: as soon as possible
• Location: WOAH Headquarters, 12 rue de Prony, 75017 Paris, France.

General Information

WOAH places high value on a multicultural and positive work environment.

WOAH is an equal opportunity employer and welcomes all qualified candidates, irrespective of their origin, gender, opinions or beliefs.

All applications will be reviewed after the closing date of the publication