Assistant F / M

Alstom; Saint-Ouen-sur-Seine; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

Alstom is seeking an executive administrative assistant to support the RAMS and Development teams in Saint-Ouen-sur-Seine. The role requires strong administrative, IT, organizational, and communication skills to manage various tasks such as call management, travel arrangements, and data entry. Ideal candidates will have over 5 years of experience, be proficient in MS Office, and bring a proactive attitude towards problem-solving. Join Alstom to help shape the future of transportation in a challenging and inclusive environment.

Qualifications

• 5+ years of experience as an executive administrative assistant or in a similar secretarial role.
• Understanding of office management systems and procedures.
• Discretion and confidentiality.

Responsabilités

• Receiving calls, taking messages, and routing correspondence.
• Handling requests and queries appropriately.
• Maintaining professional agendas and arranging meetings.
• Producing reports and presentations.
• Managing travel arrangements and expense claims.
• Updating and entering data into the computer system.

Connaissances

MS Office Proficiency

Problem-solving

Communication

Organizational Skills

Interpersonal Skills

Description du poste

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Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling, and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility worldwide.

Profile :

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(English translation)

The RAMS and Development To Cost teams are looking for an assistant to support the team and execute administrative tasks with competent, dynamic, and friendly skills. This is a wide-ranging and responsible role requiring strong administrative, IT, organizational, and communication skills, along with a proactive 'can-do' attitude.

Your main responsibilities will be :

• Receiving calls, taking messages, and routing correspondence
• Handling requests and queries appropriately
• Maintaining professional and personal agendas, arranging meetings and appointments, and providing reminders
• Producing reports, presentations, and briefs
• Developing and implementing an efficient documentation and filing system
• Travel management: creating and managing all travels in relation with the travel agency, managing VISA processes and expense claims
• Invoice management: creating supplier purchase orders, following up with suppliers and the accounting department, managing expenses
• Updating and entering data into the computer system, creating and distributing documents
• Serving as a point of contact with benefit vendors/administrators
• Managing all Purchase Requests and Purchase Orders, including external vendor queries

Profile :

• 5+ years of experience as an executive administrative assistant, senior executive assistant, or in a similar secretarial role
• Proficiency in MS Office, especially Word, PowerPoint, and Excel
• Understanding of office management systems and procedures
• Excellent problem-solving, critical thinking, and communication skills
• Proactive and efficient in addressing pressing issues
• Strong organizational and planning skills
• Discretion and confidentiality
• Strong interpersonal skills

Alstom is a leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. We value inquisitive and innovative people passionate about working together to reinvent mobility, making it smarter and more sustainable. We are building an agile, inclusive, and responsible culture, offering opportunities to learn, grow, and advance in careers across functions and locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential. We value individual differences and consider all qualified applicants without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability, or other protected characteristics.