Assistant(e) du Directeur Général des Services

TN France; Hauts-de-France; Sur place; EUR 25 000 - 35 000; Plein temps

Résumé du poste

An established industry player is seeking a dedicated Administrative Assistant to support the General Director of Services. This role involves managing schedules, organizing meetings, and ensuring the smooth operation of administrative tasks. Candidates should possess strong computer skills, a proactive attitude, and the ability to work collaboratively across departments. This position offers a unique opportunity to contribute to community life and administrative affairs while ensuring effective communication between various stakeholders. If you are organized, detail-oriented, and passionate about public service, this role is perfect for you.

Qualifications

• Mastery of computer tools and management tools.
• Understanding of local government operations and public service.

Responsabilités

• Manage administrative follow-up of files and schedule.
• Organize meetings and prepare Municipal Council documents.

Connaissances

Computer Tools Mastery

Research Skills

Analytical Skills

Writing Skills

Organizational Skills

Interpersonal Skills

Outils

Word

Excel

PowerPoint

Description du poste

Job Description

Details of the Offer

Family of professions: Citizenship, population, administrative affairs, and community life > Administrative affairs

Grade(s) sought: Administrative Assistant, Principal Assistant of 2nd class, Principal Assistant of 1st class

Open to contractual workers. The position is primarily to be filled via statutory means. It is possible to recruit someone who is not a public service exam laureate, as one of the grades is an entry-level Category C grade allowing direct recruitment without an exam.

Work hours: Full-time

Job Description

Under the direct supervision of the General Director of Services, the assistant ensures the administrative follow-up of files handled or entrusted by the Director and manages their schedule.

Responsibilities and Conditions

1. Missions
2. Implement and monitor interdepartmental cooperation and transversal work organization, acting as an interface between the General Directorate, municipal services, and external institutions.
3. Manage the schedule.
4. Carry out any transversal mission expressly delegated by the DGS.
5. Manage the signing of correspondence submitted for signature by elected officials and the Mayor before the DGS's approval, verifying transmission procedures and proper document presentation.
6. Draft letters and notes (notably for services).
7. Organize meetings, trips, and draft minutes.
8. Participate in the development, presentation, and animation of tracking tables for files across services or departments.
9. Research information and documents for preparing files.
10. Classify and update administrative files.
11. Manage electronic documents.
12. Verify transmission procedures and proper presentation of documents in the parapheurs submitted to elected officials and the Mayor for prior approval by the DGS.
13. Transmit regulatory acts for legality control via dematerialization.
14. Maintain registers of orders and deliberations.
15. Assist in handling contentious files.

Municipal Council

• Prepare Municipal Council meetings (preliminary notes, invitation letters to elected officials and press, press releases, postings).
• Assemble Municipal Council files.
• Participate in Council sessions.
• Develop PowerPoint presentations.

Profile Sought

Pre-requisites

• Mastery of computer tools and management tools (Word, Excel, PowerPoint).
• Proficiency in researching various documentation.
• Good general culture.
• Understanding of local government operations; sense of public service.
• Analytical, writing, and synthesis skills.
• Organization skills, time management, and task prioritization.

Required Qualities

• Initiative-taking and proactive attitude.
• Respect for confidentiality, discretion, and reserve obligations.
• Extreme reactivity.
• Rigor.
• Availability.
• Ability to work in a team and across departments.
• Interpersonal skills, communication, and listening skills.