Assistant(e) Administratif(ve)

In your role as administrative support for the agency:

• Physical and telephone reception of the agency
• Organization of employee travel (hotel reservations and transport)
• Fleet management
• Company car
• Service vehicle
• Rental vehicle for employee travel
• Mail management
• Follow-up of employees' CVs in French and English (updates, translations)
• Administrative follow-up of training
• Office Supplies Stock Management
• Various administrative support to the Human Resources, Management and Finance department
• Participation in the organization of various events
• Input of the workload schedule jointly with the branch managers
• Ensure the QHSE relay on the Agency

In your role of supporting project managers:

• Compilation and control of scores including exchange with the customer
• Document control
• Assistance to the project secretariat (constitution of end-of-business binders, etc.)
• Collection and monitoring of project expenses

• Position subject to a spot check (e.g. weekly) by the hierarchy / responsibility for achieving the objectives related to the instructions (responsibility for achieving through the implementation of actions allowing the achievement of results)

• Planning and organisation of activities subject to hierarchical approval within the framework of clearly defined instructions / technical and/or organisational initiatives can be taken

• Baccalaureate + 2 or equivalent level

• Good command of the Office Pack and IT tools
• Good command of Excel
• Fluency in English

• Customer focus
• Interpersonal skills
• Organization/ identification of priorities
• Attention to detail, rigor
• Teamwork
• Information search
• Adaptability to respond to different company news