Assistant de direction H / F

卡湯晩; Neuilly-sur-Seine; Sur place; EUR 20 000 - 40 000; Plein temps

Résumé du poste

An established industry player is seeking a proactive Executive Assistant to join their dynamic team. In this role, you will be at the heart of operations, managing schedules, coordinating meetings, and organizing travel arrangements. Your excellent organizational skills and adaptability will shine as you support various projects and assist with onboarding new team members. This position offers a unique opportunity to thrive in a fast-paced environment while contributing to a collaborative team culture. If you are enthusiastic and ready to make an impact, this is the perfect role for you.

Qualifications

• Strong organization and time management skills are essential.
• Must be fluent in English and have previous experience in an assistant role.

Responsabilités

• Coordinate meetings and organize business trips for the team.
• Manage expense reports and budget tracking.

Connaissances

Organization Skills

Time Management

Fluent English

Adaptability

Confidentiality

Proactivity

Team Collaboration

Formation

Previous experience in a similar role

Outils

Concur

My Travel

ITS portal

e-Bap

Leo

Workday

PowerPoint

Excel

Teams

Description du poste

The Executive Assistant is responsible for performing a variety of administrative, business supportive, technical and clerical tasks and activities including but not limited to meeting and calendar prioritization & management, travel arrangements, expense reporting, project support, procurement administration, communications, ad hoc support as needed. The Executive Assistant is fully involved with the daily work of the team, supporting events, workshops and weekly team meeting preparation.

Key Responsibilities:

• Effectively schedule and coordinate meetings and specific events (workshops, off-sites)
• Schedule and organize business trips of the team
• Book travel arrangements / make expense reports
• Enter Purchase Requisitions and track Invoices
• Onboard newcomers in the teams (including logistics: IT / badge, etc.) and Offboarding
• Budget Management and Travel & Expenses follow up
• Provide help / training on Sanofi tools to the teams
• Being part of the Science Hub Executive Assistants group
• Ensure the back up for the assistant to the Head of Science Hub

About You:

• Previous experience in a similar role
• Confidentiality
• Ability to adapt to a complex and fast-moving environment / flexibility
• Excellent organization and time management (Manage priorities, anticipation travels, meetings, rearrange agenda)
• Fluent English (spoken and written)
• Strong international and multicultural approach
• Good computer skills and knowledge of the Sanofi-specific tools (Concur / My Travel, ITS portal, e-Bap / Leo, Workday, Powerpoint, Excel, Teams, etc.)
• Proactivity, collaborative, flexible and team player
• Positive attitude, engaged and enthusiasm
• Knowledge in Communications is a plus

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.