Assistant de Direction et relations sociales

TN France; Île-de-France; Sur place; EUR 30 000 - 50 000; Plein temps

Résumé du poste

An established industry player is seeking a dedicated Executive Assistant to support the HR Director in various administrative tasks. This role involves managing schedules, drafting HR letters, and organizing meetings for the Territorial Social Committee. The ideal candidate will possess excellent communication skills and a strong command of the French language. You will also have the opportunity to participate in service projects and organize events, making a significant impact within the organization. If you are discreet, rigorous, and proactive, this is the perfect opportunity for you.

Qualifications

• Must have excellent command of written and spoken French.
• Experience in administrative assistance is essential.

Responsabilités

• Provide executive assistance to the HR Director and manage schedules.
• Organize meetings and events for the Territorial Social Committee.
• Draft HR letters and manage incoming mail.

Connaissances

Discretion

Rigor

Autonomy

Proactivity

Communication Skills

Interpersonal Skills

Team Spirit

French Proficiency

Professional Writing

Formation

Level II diploma in HR

Significant experience in assistance

Outils

Office Pack

Ciril RH

Description du poste

Job Description

Details of the Offer

Family of professions: Citizenship, population, administrative affairs, and community life > Administrative affairs

Grades sought:

• Editor
• Principal Editor of 2nd class
• Principal Editor of 1st class
• Senior Administrative Assistant of 1st class
• Administrative Assistant of 2nd class
• Administrative Assistant

Open to contractual candidates: Yes, as an exception compared to civil servant applications. A contractual person can be recruited pending a civil service recruitment. The contract offered cannot exceed one year, renewable up to a total of 2 years. It is possible to recruit someone who has not passed a public service exam, as one of the grades is an entry-level category C grade allowing direct recruitment without an exam.

Working hours: Full-time

Job Description: Under the supervision of the Human Resources Director, the Executive Assistant and social relations assistant supports her in her missions. They gather and process information necessary for the administrative functioning of the service. They also participate in service projects.

Missions / Conditions of Exercise

1. Executive Assistance
   • Draft HR letters
   • Manage schedules
   • Receive and sort incoming mail
   • Write meeting reports
   • Ensure the material and logistical organization of meetings
   • Follow the Special Authorizations of Union Absences
   • Handle disciplinary procedures and absences
   • Schedule and manage medical visits for staff
   • Take over reception and administrative management in her absence
2. Organization of the Territorial Social Committee (CST):
   • Organize meetings: planning, pre-meetings, room reservations, manage agendas
   • Prepare and send technical files
   • Take notes and draft minutes
   • Follow actions and decisions of the CST
3. Municipal Council
   • Draft HR deliberations
   • Send them out
4. Event Management
   • Organize and manage integration days
   • Organize retirement and medal ceremonies
5. Service Project
   • Participate in projects defined by the Departments

Profiles Sought

• Discreet
• Rigorous
• Autonomous, proactive
• Good communication skills
• Good interpersonal skills
• Team spirit
• Excellent command of written and spoken French
• Proficiency in professional writing
• Mastery of Office pack, internet, Ciril RH

Qualifications:

• Level II diploma in HR or significant experience in assistance
• Knowledge of the Territorial Public Service statute

Specifics of the Position

• Respect for discretion and confidentiality
• Full-time position, 38.5 hours
• Open to holders or, failing that, contractual employees
• 12-month contract