Assistant

International Flavors & Fragrances; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

A leading company is seeking a dedicated Executive Assistant to support their Executive Team. This role encompasses managing meeting agendas and travel logistics, along with event planning and coordination of team engagement initiatives. The ideal candidate will bring solid administrative experience, excellent communication skills, and a proactive approach to supporting executives.

Qualifications

• Minimum 3 years' experience in secretarial and administrative support for executive level.
• Proven track record in calendar management and travel arrangements.
• Detail-oriented team player with strong communication skills.

Responsabilités

• Handle complex meeting agendas and travel arrangements.
• Support with event management and employee engagement initiatives.
• Coordinate with cross-functional teams on administrative matters.

Connaissances

Interpersonal skills

Organization skills

Communication skills

PC skills

Teamwork experience

Relationship building

Formation

Diploma or Bachelor Degree in Business Administration

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

SAP PR

Description du poste

Social network you want to login/join with:

It's an exciting time of growth for IFF, we’re inviting a dedicated and results driven individual to join us as Executive Assistant. The Executive Assistant will provide secretarial and administrative support for “Executive Team (EC).”

Your Focus

As Executive Assistant, you will handle complex meeting agenda and calendar management of ______. In addition, you will manage the travel arrangements and reporting of travel expenses in compliance with Global policy.

Apart from secretarial administration there would be opportunities for you to be involved in event management of team meetings. These team meetings comprise of onsite, offsite or remote meetings for either Regional or Global Functional Leaders. Employee engagement initiatives support, coordination of special events and follow through on office operation related matters are also key accountabilities of this role.

The Executive Assistant will coordinate with cross functional leaders or managers and other EAs for data information, cascading of information and other ad-hoc administrative matters or request, which includes but is not limited to reception duties, Visa invitation, orientation planning, researching, events support and travels coordination.

About You

To be successful in this role, you should have at least 3 years’ secretarial and administrative support experience for Senior Executive Committee or VP level.

You should have proven track record in calendar management, complex travel arrangements, hotel and flight bookings, VISA applications, expenses reimbursement and events planning or coordination.

You should possess either a Diploma or Bachelor Degree in Business Administration or any other relevant discipline from a reputable institute. You should be well-versed in MS Office and SAP PR, any other software application skills will be a plus.

A fast and efficient team player, you are detail oriented, dependable with the ability to anticipate the needs of your manager or other functional leaders. You have quick learning capability, the willingness to take on challenges, and have no issues going the extra mile or attending to urgent assigned task.

Well presented with good articulation skills you should have excellent command of English, proficiency in any other languages will be an added advantage.

Job Requirements

Required Skills

• Must possess excellent interpersonal, organization and communication skills.
• Must be proficient in PC skills including Microsoft Word, Excel, PowerPoint and Access
• Must be able to deal with a heavy workload and handle multiple variable tasks with continuously changing priorities and schedules.
• Ability to work effectively with executive management and executive level clients is essential
• Must have a flexible nature focused on achieving the results needed by the department in support of company goals and objectives.

Required Experience

• Relationship building and teamwork experience.
• Extensive experience in administrative support.
• Minimum of 5-10 year’s prior experience in a professional, administrative environment.

We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. International Flavors & Fragrances Inc. is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking “what if?” That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents and household goods, as well as beloved foods and beverages.

Our 7,300 team members globally take advantage of leading consumer insights, research and development, creative expertise, and customer intimacy to develop differentiated products.

Dreamers and doers, we work tirelessly to discover flavors and fragrances that inspire customers and delight consumers. We are fueled by our four corporate values of passion, creativity, expertise and empowerment. It is the unique blend of these values that make us IFF. These qualities can be seen and felt throughout our amazing 129 year history and will continue to guide us as we explore our limitless possibilities and develop new-to-world solutions that enhance the lives of millions around the globe.

Please view our careers video at IFF Career Video- Great things are happening here

The History of IFF: The History of IFF

Follow us on social media: LinkedIn Facebook

At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.