Apprenticeship - Creative Administrative Operations Assistant - Kilian Paris & Frédéric Malle

PARIS GLOBAL BRANDS @Estee Lauder Companies; Paris; Hybride; EUR 20 000 - 40 000; Plein temps

Résumé du poste

Join a leading beauty company as an apprentice in the Creative Operation team. You'll manage asset deliveries, coordinate invoices, and assist with supplier registration. This role offers a unique opportunity to gain hands-on experience in a dynamic environment while enjoying product benefits and flexible working arrangements.

Prestations

Up to 2 days of remote work per week

Numerous product benefits throughout the internship

Qualifications

• Minimum 1-year apprenticeship contract.
• Comfortable with office tools.
• Highly rigorous and well-organized.

Responsabilités

• Manage asset deliveries on DAM and ensure invoicing process.
• Register suppliers and create purchase orders.
• Track usage rights and update budget trackers.

Connaissances

Fluent in French

Fluent in English

Proficient in Excel

Knowledge of accounting standards

Formation

Student in M1 or M2

Outils

SAP

Ariba

Description du poste

Brands: KILIAN PARIS & EDITIONS DE PARFUMS FREDERIC MALLE

Estée Lauder Companies

Apprenticeship, starting 1st of September 2025

Be Part of Something Exciting

At The Estée Lauder Companies, you can play a role in our global success!

We are the global leader in prestige beauty — delighting consumers with transformative products and experiences, inspiring them to express their individual beauty. We are the only company focused solely on prestige makeup, skin care, fragrance, and hair care, with a diverse portfolio of 25+ brands sold in approximately 150 countries and territories. Infused throughout our organization is a passion for creativity and innovation — a desire to push boundaries and invent the unexpected — as we continue the bold work of our founder Estée Lauder.

Your role: The apprentice will assist and report to the Creative Operation team of Frédéric Malle and Kilian Paris brands. They will manage asset deliveries on DAM, using our usage right trackers, and ensure the entire invoicing process via our SAP tools.

Description & Missions:

Asset Management & Usage Right Tracking

• Gather all final materials from suppliers, control/set-up nomenclature, and ensure deliveries match asset delivery lists.
• Archive all files on local server according to delivery guidelines.
• Upload assets on DAM with correct metadata.
• Assist global and regional teams in locating assets on DAM.
• Weekly update of asset calendar.
• Track usage rights.

Supplier Registration: Purchase Order & Invoice Coordination

• Register suppliers.
• Create purchase orders.
• Enforce ELC policies.
• Request advance payments.
• Coordinate with procurement teams.
• Ensure invoice submission.
• Serve as main administrative contact for suppliers.
• Update budget trackers.
• Report to creative operations and financial teams.

Qualifications / Requirements:

• Student in M1 or M2.
• Minimum 1-year apprenticeship contract.
• Fluent in French and English (spoken and written).
• Proficient in Excel.
• Knowledge of accounting standards and tools (SAP/ Ariba).
• Comfortable with office tools.
• Highly rigorous and well-organized.

Benefits:

Located in 75001, Rue Cambon, with up to 2 days of remote work per week. Salary up to 1,400 euros, plus numerous product benefits throughout the internship.

For more information about the Estée Lauder Companies, visit: https://www.elcompanies.com/fr