Administrative Management Assistant

U.S. Embassy & Consulates in France; Paris; Sur place; EUR 41 000 - 55 000; Plein temps

Avantages offerts par ce poste

Meal tickets

Transport reimbursement

Holidays

Résumé du poste

U.S. Embassy & Consulates in France in Paris seeks an Administrative Management Assistant to support conservation, renovation, and maintenance of cultural assets.

You will coordinate decor issues for residences and offices, prepare scopes of work, and manage contracts for cultural heritage projects. Requirements include a master’s degree in art-history or conservation studies and at least three years of relevant experience, with English and French proficiency.

Qualifications

• Master's degree in art-history or conservation studies is required.
• Minimum of three years of progressively responsible work experience in management of contractors in conservation work, stewardship of cultural assets or interior design projects.
• Excellent tact and diplomacy; ability to work under pressure with high-ranking diplomats.

Responsabilités

• Provides technical support in the conservation, renovation, and maintenance of culturally significant properties and assets of the Joint-Mission in France.
• Serves as the point of contact for inquiries from Ambassadors, Deputy Chiefs of Mission, Consuls General, and Principal Officers regarding decoration issues.
• Prepares scopes of work and facilitates purchases and contract services for Cultural Heritage and Residential Design projects.
• Coordinates the Mission's Art in Embassies program with the Art in Embassies office.
• Supervises cultural heritage preservation techniques performed by in-house staff and outside contractors.
• Reports to Supervisory General Services Officer and Cultural Asset Manager.

Formation

Master's degree in art-history or conservation studies

Description du poste

Announcement Number: Paris-2026-058 | Hiring Agency: Embassy Paris | Position Title: Administrative Management Assistant | Open Period: 09/23/2026 - 10/07/2026 | Vacancy Time Zone: GMT+2 | Series/Grade: LE - 0105 8 | Salary: EUR €47,748/Per Year | Work Schedule: Full-time - 35 hours per week | Promotion Potential: LE-8

Overview

Hiring Path: Open to the public. Who May Apply: All interested candidates. The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary: The U.S. Mission in Paris is seeking eligible and qualified applicants for the Administrative Management Assistant position in the General services - Cultural Heritage Program.

Supervisory Position: No; Relocation Expenses Reimbursed: No; Travel Required: Not Required

Responsibilities

• Provides technical support in the conservation, renovation, and maintenance of the culturally significant properties and assets of the Joint‑Mission in France, including building finishes, furniture, furnishings, artwork, and landscape features such as fountains and sculptures.
• Serves as the point of contact (POC) for OBO/OPS/RD regarding inquiries and requests from Ambassadors, Deputy Chiefs of Mission, Consuls General, and Principal Officers, as well as their spouses, concerning decoration issues in all areas of the executive residences and office spaces.
• Prepares scopes of work and facilitates purchases and contract services for Cultural Heritage and Residential Design projects.
• Coordinates the Mission's Art in Embassies program with the Art in Embassies office of the Office of Operations within the Bureau of Overseas Buildings Operations.
• Supervises cultural heritage preservation techniques performed by in‑house employees and restoration work performed by outside contractors.
• The overall supervisor is the Supervisory General Services Officer. The immediate supervisor is the Cultural Asset Manager.

All selected candidates must be able to obtain and hold a Public Trust (Low Risk‑Non Sensitive) security clearance. All selected candidates will be subject to a background investigation and may be subject to a pre‑employment medical exam. Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Requirements

Education

• A master’s degree in art‑history or conservation studies.

Experience

• A minimum of three years of progressively responsible work experience in management of contractors in conservation work, stewardship of cultural assets or interior design projects, museum work or executing interior design projects within historically significant interiors.

Languages (TESTED)

• English – Good working Knowledge; speaking/reading/writing.
• French – Good working Knowledge; speaking/reading/writing.

Job Knowledge

• Good knowledge of general art history, conservation, interior design, painting work and techniques, preservation of decorative art objects.

Skills and Abilities

• Excellent tact and diplomacy.
• Must be able to work under pressure and with high‑ranking diplomats.
• Ability to prepare a condition report and conservation scope of work.
• Ability to create and keep up to date financial and property management records and photographic image databases.
• Ability to explain conservation techniques and materials and give advice on conservation matters.

Salary

The annual gross salary includes: the profit‑sharing allowance, the vacation allowance, the bonus allowance and the “Comité d’Entreprise” allowance.

Benefits

• Meal tickets have a face value of EUR 8.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.
• Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.
• The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.
• A rewarding work environment at the heart of bilateral relations.
• The opportunity to contribute to meaningful and diverse projects.
• An inter‑agency awards program to recognize outstanding contributions.
• Real opportunities at the crossroads of commitment and skills provided employees have the required qualifications, relevant experience, and the motivation to grow.
• Special leave: 5 days per year dedicated to caring for a sick family member (with supporting documentation).
• Workplace wellness program.
• Employee onboarding program.

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Hiring Preference Order

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference‑eligible U.S. Veteran*
• AEFM / USEFM
• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference‑eligible U.S. Veteran must submit a copy of their most recent DD‑214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service‑connected disability, equivalent documentation, or certification. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re‑employment rights back to their agency or bureau.

Additional Employment Considerations - EFMs, USEFMs, and AEFMs only

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

Additional Employment Considerations - Locally Employed (LE) staff only

• Current employees serving a probationary period are not eligible.
• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

Required Documents

• Residency Permit (if applicable)
• Work Permit (if applicable)
• Master's degree
• Certificate (if applicable)
• Professional License (if applicable)

Additional Documents for Eligible Family Member (EFM) Applicants

• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)
• Passport copy
• DD‑214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF‑50 (if applicable)