ADMINISTRATIVE AND PROGRAM SUPPORT ROVER-U.S EFMs

U.S. Embassy & Consulates in France; Paris; Sur place; EUR 45 000 - 60 000; Plein temps

Résumé du poste

The U.S. Mission in France is seeking eligible and qualified applicants for the Administrative and Program Support Rover (USEFM/EFM) in the HR and MGT office in Paris.

This role provides administrative, data analysis, and program coordination support, with the potential to handle escorted duties as needed. Applicants must meet the education and experience requirements, possess fluent English (Level 4), and be able to obtain/maintain a Top Secret clearance.

Qualifications

• Three years of office administration and management experience is required.
• Language: English: Level 4 - Fluent: speaking/reading/writing.
• Knowledge of core Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint) and computer literacy; basic troubleshooting on IT issues.
• Skills in working with people from varied backgrounds and strong written/spoken communication; ability to draft, format, and edit documents.

Responsabilités

• Drafts and reviews correspondence to Department standards using Microsoft Office Suite and Department of State applications.
• Coordinates programs/projects as assigned (e.g., OIG visits, awards, EER season support).
• Conducts research, data analysis, and reporting; arranges travel and conferences; manages timekeeping/attendance.
• Supports official events and VIP visits — including acting as backup control officer, event planning, budget tracking, guest lists/invitations/RSVPs, and vendor negotiations.

Connaissances

Office administration

Professional communication

Team collaboration

English language

Formation

Two years post-secondary education

Outils

Microsoft Office Suite

SharePoint

IT troubleshooting basics

Description du poste

Announcement Number: PARIS-2026-054 U.S EFMs Hiring Agency: Embassy Paris Position Title: ADMINISTRATIVE AND PROGRAM SUPPORT ROVER-U.S EFMs (U.S. Citizen Eligible Family Members only) Open Period: 09/14/2026 -09/27/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT+1 Series/Grade: FP - 0105 7 Salary: Not Specified Work Schedule: Full-time - Promotion Potential: FP-N/A

Duty Location(s): 1 Vacancyin Paris, FR Telework Eligible: No For More Info: Paris HR 33(1)4312-2222 [e-mail]

Overview

Hiring Path: Custom Announcement (not open to the public) Who May Apply/Clarification From the Agency: This position is open to: U.S. Citizen Eligible Family Members (USEFMs) - All Agencies For USEFM - FP grade is 07. Security Clearance Required: Top Secret Clearance Appointment Type Temporary Appointment Type Details: Not to exceed 5 years Marketing Statement: EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary: The U.S. Mission in France is seeking eligible and qualified applicants for the Administrative and Program Support Rover in the HR and MGT office. Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

The Administrative and Program Support Rover position provides administrative, data analysis/report, program/project coordination, or management support to post. In addition to administrative and program support, this position may provide cleared escort responsibilities.

Administrative and Program Support includes, but is not limited to:

• Drafts and reviews correspondence to Department standards using Microsoft Office Suite and Department of State applications.
• Coordinates specific programs/projects as assigned (e.g., OIG visits, awards, EER season support).
• Conducts research, data analysis, and reporting; arranges travel and conferences; manages timekeeping/attendance.
• Supports official events and VIP visits — including acting as backup control officer, event planning, budget tracking, guest lists/invitations/RSVPs, and vendor negotiations.
• Requires a security clearance to handle classified material and provide administrative support within Classified Access Areas (CAA).

Post DHRO supervises the Rover position, but the incumbent will receive work guidance from supervisor in currently assigned area.

All selected candidates must be able to obtain and hold a:

• TOP SECRET security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time [4 weeks] upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements: Completion of two years post-secondary education is required.

Evaluations: You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.

If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications

Experience: Three years of office administration and management experience is required.

Language: English: Level 4 - Fluent: speaking/reading/writing, may include the ability to translate

Job Knowledge: Knowledge of office management and core tools such as the core Microsoft Office Suite (Outlook, Word, Excel, PowerPoint SharePoint) and computer literacy (keyboarding, internet searches), in order to perform assignment and do basic troubleshooting on information technology issues. Knowledge on the use of, and ability to do basic troubleshooting on standard office equipment including copiers, fax, multi-line telephone systems, cellular or smart phones, tablet or laptop computers and digital senders and scanners.

Skills And Abilities: Skill in working with people from varied backgrounds, educational levels, and cultural surroundings in order to create and maintain an amiable and success-oriented working environment. Skill in working positively with colleagues in order to promote harmony, cooperation, and good morale. Professional judgment to make decisions within areas of responsibility to move projects forward and achieve section goals on-time. This includes knowing when it is necessary to seek guidance from more experienced employees. Strong professional communication skills in writing and speaking. This includes ability to draft, format, and edit correspondence, report, memo, and other documentation as required. Ability to speak effectively and with clarity and conciseness.

For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Benefits

Agency Benefits: For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Hiring Preference Selection Process

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application; failure to do so may result in a determination that you are not eligible for a hiring preference.

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty") preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released ...

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

Additional Employment Considerations

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

Required Documents

• Residency Permit (if applicable)
• Work Permit (if applicable)
• University Degree (if applicable)
• University Transcript (if applicable)
• Language Scores (if applicable)
• Driver’s License (if applicable)
• Certificate (if applicable)
• Professional License (if applicable)
• Resume/CV (if applicable)
• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Documents for Auto-Request

• COM Approval for Members of Household
• Certification
• Copy of Orders (applicants assigned to US Mission)
• DD-214 (Member Copy 4)
• Driver's License
• English Language Score
• Other Document
• Other Document 2
• Passport
• Professional Diploma or License
• Proof of Citizenship (EFM)
• Residency Permit
• Resume/ CV
• Trade School Course Certificate
• University Degree
• University Transcripts
• Veteran’s Affairs Letter
• Work Permit

Next Steps

The HR Office will contact successful applicants. For more information on applying for jobs or employment with us, please visit the U.S. Mission website https://fr.usembassy.gov/jobs/

Thank you for your application and your interest in working with us.