Administrative Assistants (Consultancy)

CGIAR; Montpellier; Sur place; EUR 30 000 - 45 000; Plein temps

Résumé du poste

CGIAR is seeking an Admin Assistant to support its Internal Audit function. The role, based in Montpellier, involves providing administrative support, coordinating meetings, and managing logistics for projects. The ideal candidate will have strong communication skills and significant experience in administrative roles, contributing to CGIAR's mission of sustainable food security and poverty reduction.

Qualifications

• Minimum five years’ relevant experience required.
• Experience as an administrative or virtual assistant is preferred.

Responsabilités

• Provide overall administrative support for the Internal Audit function.
• Coordinate logistics for PPU meetings and travel.

Connaissances

Communication Skills

Attention to Detail

Adaptability

Formation

Associate or Bachelor’s in Business Administration or Related Field

Outils

MS Office

Description du poste

Duration: 2.5 days per week per consultancy until 31 December 2025, with the possibility of extension.

Starts: 01 July 2025

Type: Consultancy Contracts

Deadline for Applications: 14 June 2025, 5:00 PM CET

The CGIAR Internal Audit Function provides risk-based assurance and advisory engagement to the System Organization Management and the Integrated Partnerships Audit Finance and Risk Committee. The Admin Assistant supports the head of internal audit by scheduling meetings, administrative support, and other tasks related to activity delivery.

Vision: CGIAR aims to optimize its contribution to impact, being accountable, learning from delivery, and providing robust evidence of results for communication and resource mobilization. It is recognized as a leader in performance and results management.

Mission: To achieve sustainable food security and reduce poverty in developing countries through scientific research in agriculture, forestry, fisheries, policy, and environment.

Functions: The Admin Assistant will provide overall administrative support for the Internal Audit function, including scheduling, meeting preparation, and support for activities.

Requirements: The role requires a qualified professional with excellent communication skills, attention to detail, and ability to work in a fast-paced environment.

Key Responsibilities:

• Support IIA logistics & operations
• Arrange virtual and in-person meetings, including invites, travel, venues, agendas
• Plan for IIA travel
• Manage SO office requests (email setup, office space)
• Perform administrative tasks as needed
• Support data collection and activity delivery

Project Portfolio Unit (PPU) Administrative Support: The PPU supports CGIAR’s project management. The support includes contracting, logistics, and document management.

Objectives: Assist in managing consultant contracts, logistics, and stakeholder coordination.

Key Responsibilities:

• Support consultant contracting, documentation, and tracking
• Coordinate logistics for PPU meetings and travel
• Manage PPU Teams file system and email lists

Both roles involve collaboration within CGIAR and with external parties, liaising with service providers and internal units.

Qualifications, Skills, And Experience: Associate or bachelor’s in business administration or related field, minimum five years’ relevant experience, proficiency in MS Office, excellent communication, and attention to detail. Experience as an administrative or virtual assistant is preferred.

Personal Traits: Strong ethics, trustworthiness, adaptability, professionalism, and positive attitude in multicultural environments.

Benefits: Applications must be submitted online. For assistance, contact [e-mail]. Ensure documents are in English, and applications do not include personal details like marital status, age, or photographs. CGIAR promotes diversity and inclusivity. Only shortlisted applicants will be contacted. We look forward to your application!