Administrative Assistant (m/f/d) in Strasbourg (European Institution)

Infeurope S.A; Strasbourg; Hybrid; EUR 42,000 - 58,000; Full time

Job summary

infeurope in Strasbourg seeks a Senior Administrative Specialist to support eu-LISA with internal and external communication activities. The role focuses on planning, coordinating, and advising on communications, meetings and events in a multicultural environment.

The successful candidate will manage publications, briefings and media materials, while ensuring confidentiality and professional discretion in daily administrative tasks.

Qualifications

• Higher education diploma is required.
• At least 4 years of relevant experience, incl. 3 in administration, communications or events.
• Experience in internal and external communication activities.
• Good organisational skills and ability to manage multiple tasks.
• Ability to maintain confidentiality in a professional environment.
• Strong English proficiency; Estonian knowledge is a plus.

Responsibilities

• Advise on planning, execution and reporting of internal/external communication activities.
• Support development of communication channels and information-sharing platforms.
• Contribute to publications, presentations, newsletters, videos and infographics.
• Coordinate internal/external meetings, events and workshops.
• Prepare responses to stakeholder enquiries and manage documents.
• Coordinate and draft minutes, reports and letters, and manage document workflows.

Skills

Organisational skills

Discretion

Multitasking

Interpersonal skills

Communication skills

Education

Diploma or degree

Job description

infeurope is looking for a Senior Administrative Specialist (m/f/d) to support eu-LISA in Strasbourg, with a focus on internal and external communication activities.

Expected start date: 7 December 2026Contract duration: 8 months

TASKS

• Advise on and support the planning, execution and reporting of internal and external communication activities
• Support the development and improvement of communication channels and information-sharing platforms
• Provide advice on communication strategies, methods, formats and visibility actions
• Contribute to the preparation of publications, presentations, newsletters, videos, infographics and other communication materials
• Advise on audio and video recordings, photography and post-editing for meetings and events
• Support the organisation and coordination of internal and external meetings, events and workshops
• Assist in preparing responses to internal and external stakeholder enquiries, including access to documents requests
• Prepare and coordinate documents such as reports, notes, letters, presentations and minutes of meetings
• Support document management processes, including workflows and electronic signatures
• Coordinate appointments and meetings, and assist with administrative and organisational tasks
• Provide advice on the management and distribution of branded communication materials

REQUIREMENTS

• Higher education attested by a diploma
• Minimum 4 years of relevant professional experience, including at least 3 year in administration, communications, event management or a related field
• Experience in internal and external communication activities
• Good organisational skills and ability to manage multiple tasks and priorities
• Ability to exercise professional discretion in a highly confidential work environment
• Proven strong level of personal integrity
• Supportive and helpful personality, with a cooperative and service-oriented attitude
• Good communication and interpersonal skills
• Ability to cooperate smoothly in a multicultural environment
• Very good English language skills; knowledge of Estonian is considered an asset