Administrative Assistant in Strasbourg

Infeurope S.A; France; On-site; EUR 42,000 - 54,000; Part time

Job summary

Infeurope S.A. in Strasbourg is seeking a Senior Administrative Specialist to support eu-LISA with internal and external communication activities. The role focuses on coordinating communications, preparing materials, and managing events and meetings.

The position requires a higher education diploma and at least four years of relevant experience, including communications and administration. The start date is 7 December 2026, on a temporary eight-month contract, based in Strasbourg with a strong

Qualifications

• Higher education attested by a diploma.
• Minimum 4 years of relevant professional experience.
• Experience in internal and external communication activities.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent English; Estonian knowledge is an asset.

Responsibilities

• Advise on and support the planning, execution and reporting of internal and external communication activities.
• Support the development and improvement of communication channels and information-sharing platforms.
• Provide advice on communication strategies, methods, formats and visibility actions.
• Contribute to the preparation of publications, presentations, newsletters, videos, infographics and other communication materials.
• Advise on audio and video recordings, photography and post-editing for meetings and events.
• Support the organisation and coordination of internal and external meetings, events and workshops.
• Assist in preparing responses to internal and external stakeholder enquiries, including access to documents requests.
• Prepare and coordinate documents such as reports, notes, letters, presentations and minutes of meetings.
• Support document management processes, including workflows and electronic signatures.
• Coordinate appointments and meetings, and assist with administrative and organisational tasks.
• Provide advice on the management and distribution of branded communication materials.

Skills

Communication skills

Interpersonal skills

Organisational skills

Discretion

Team collaboration

Multitasking

English proficiency

Education

Diploma / Higher education

Job description

infeurope is looking for a Senior Administrative Specialist to support eu-LISA in Strasbourg, with a focus on internal and external communication activities.

Expected start date: 7 December 2026

Contract duration: 8 months

TASKS

• Advise on and support the planning, execution and reporting of internal and external communication activities
• Support the development and improvement of communication channels and information-sharing platforms
• Provide advice on communication strategies, methods, formats and visibility actions
• Contribute to the preparation of publications, presentations, newsletters, videos, infographics and other communication materials
• Advise on audio and video recordings, photography and post-editing for meetings and events
• Support the organisation and coordination of internal and external meetings, events and workshops
• Assist in preparing responses to internal and external stakeholder enquiries, including access to documents requests
• Prepare and coordinate documents such as reports, notes, letters, presentations and minutes of meetings
• Support document management processes, including workflows and electronic signatures
• Coordinate appointments and meetings, and assist with administrative and organisational tasks
• Provide advice on the management and distribution of branded communication materials

REQUIREMENTS

• Higher education attested by a diploma
• Minimum 4 years of relevant professional experience, including at least 3 year in administration, communications, event management or a related field
• Experience in internal and external communication activities
• Good organisational skills and ability to manage multiple tasks and priorities
• Ability to exercise professional discretion in a highly confidential work environment
• Proven strong level of personal integrity
• Supportive and helpful personality, with a cooperative and service-oriented attitude
• Good communication and interpersonal skills
• Ability to cooperate smoothly in a multicultural environment
• Very good English language skills; knowledge of Estonian is considered an asset