Administrative Assistant (F/M)

ESRF; Grenoble; Sur place; EUR 35 000 - 50 000; Plein temps

Résumé du poste

Un institut de recherche international basé à Grenoble recherche un(e) coordinateur/trice pour soutenir les opérations et projets à long terme, avec des responsabilités administratives variées. Le candidat idéal doit avoir un diplôme de niveau Bac +3 ou équivalent, au moins cinq ans d'expérience professionnelle et maîtriser le français et l'anglais. Vos missions incluront la coordination des interventions des entrepreneurs, la préparation de rapports, et la gestion des communications. L'institut offre un environnement de travail stimulant et des conditions d'emploi compétitives.

Prestations

Package de compensation compétitif

Soutien financier pour la relocalisation à Grenoble

Qualifications

• Au moins cinq ans d'expérience professionnelle pertinente dans un rôle administratif ou de coordination.
• Proficient dans l'utilisation des outils informatiques et des logiciels de bureau standard.
• Capacité à travailler dans des équipes multidisciplinaires.

Responsabilités

• Coordonner les interventions des entrepreneurs, y compris la gestion des permis de travail.
• Préparer des rapports et des procès-verbaux.
• Écrire, relire et distribuer les communications.

Connaissances

Compétences interpersonnelles

Communication

Maîtrise des logiciels bureautiques

Flexibilité

Fiabilité

Formation

Baccalauréat ou équivalent d'au moins 120 ECTS

Description du poste

Social network you want to login/join with:

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Client:

ESRF

Location:

Grenoble, France

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

167080a83996

Job Views:

4

Posted:

24.07.2025

Expiry Date:

07.09.2025

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Job Description:

The Buildings & Infrastructure Group within the Technical and Infrastructure Division is responsible for the operation and maintenance of the ESRF technical infrastructures, the development of technical strategies for buildings and facilities, and provides expert analysis and diagnostics to support the implementation of optimum solutions.

As part of the Buildings and Infrastructure Group (BIG), you will play a key role in supporting both day-to-day operations and long-term projects by carrying out a variety of administrative and coordination tasks. Your responsibilities will include:

• Coordinating contractors’ interventions, including ensuring safety training completion; site access registration and work permit management.
• Preparing reports and meeting minutes.
• Writing, proofreading, and distributing communications such as mailings, memos and reports, organising and scheduling meetings.
• Supporting project follow-up and regular activities such as processing purchase orders, documenting expenses and budget follow-up.
• Welcoming visitors and answering phone calls.

Expected profile

• A Bachelor degree or equivalent qualification worth at least 120 ECTS, ideally in an administrative or a related field.
• At least five years of relevant professional experience in a comparable administrative or coordination role.
• Proficient in using computing tools and standard office software.
• Proficiency in both French and English (working language at the ESRF).
• Strong interpersonal and communication skills, ability to work in diverse, multi-disciplinary teams.
• Demonstrates flexibility, reliability, attention to detail, and a strong service-oriented mindset.

Working conditions

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

• Join an innovative international research institute, with a workforce from 38 different countries
• Collaborate with global experts to advance science and address societal challenges
• Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
• Enjoy a workplace designed to support your quality of life
• Benefit from ourcompetitive compensation and allowances package, including financial support for your relocation to Grenoble