Administrative Assistant (F/M)

ESRF - The European Synchrotron; Grenoble; Sur place; EUR 35 000 - 45 000; Plein temps

Résumé du poste

Le groupe Bâtiments et Infrastructures de l'ESRF recherche un coordinateur administratif. Vous soutiendrez les opérations journalières et des projets à long terme par divers tâches. Ce poste nécessite un diplôme de Bachelor et au moins cinq ans d'expérience dans un rôle administratif, avec un bon niveau de français et d'anglais.

Prestations

Collaboration avec des experts mondiaux

Programme d'aide à la relocalisation

Environnement de travail favorable

Vivre dans une ville dynamique

Qualifications

• Baccalauréat ou équivalent dans un domaine administratif.
• Cinq ans d'expérience professionnelle pertinente.
• Maîtrise des outils informatiques et des logiciels de bureau.

Responsabilités

• Coordonner les interventions des entrepreneurs et gérer les permis de travail.
• Préparer des rapports et des procès-verbaux.
• Gérer le suivi des projets et le budget.

Connaissances

Compétences interpersonnelles

Communication

Flexibilité

Fiabilité

Attention aux détails

Service à la clientèle

Formation

Baccalauréat ou équivalent (120 ECTS)

Outils

Outils informatiques et logiciels de bureau

Description du poste

Context & Job Description

The Buildings & Infrastructure Group within the Technical and Infrastructure Division is responsible for the operation and maintenance of the ESRF technical infrastructures, the development of technical strategies for buildings and facilities, and provides expert analysis and diagnostics to support the implementation of optimum solutions.

Responsibilities

As part of the Buildings and Infrastructure Group (BIG), you will play a key role in supporting both day-to-day operations and long-term projects by carrying out a variety of administrative and coordination tasks. Your responsibilities will include:

• Coordinating contractors’ interventions, including ensuring safety training completion; site access registration and work permit management.
• Preparing reports and meeting minutes.
• Writing, proofreading, and distributing communications such as mailings, memos and reports, organising and scheduling meetings.
• Supporting project follow-up and regular activities such as processing purchase orders, documenting expenses and budget follow-up.
• Welcoming visitors and answering phone calls.
  
  

Expected profile

• A Bachelor degree or equivalent qualification worth at least 120 ECTS, ideally in an administrative or a related field.
• At least five years of relevant professional experience in a comparable administrative or coordination role.
• Proficient in using computing tools and standard office software.
• Proficiency in both French and English (working language at the ESRF).
• Strong interpersonal and communication skills, ability to work in diverse, multi-disciplinary teams.
• Demonstrates flexibility, reliability, attention to detail, and a strong service-oriented mindset.
  
  

Working conditions

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What We Offer

• Join an innovative international research institute, with a workforce from 38 different countries
• Collaborate with global experts to advance science and address societal challenges
• Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
• Enjoy a workplace designed to support your quality of life
• Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble
  
  

For further information on employment terms and conditions, please refer to "What we offer" section of our Careers page https://www.esrf.fr/Jobs

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

Company Description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 19 countries, the ESRF is an equal opportunity employer and encourages diversity.