Administrative Assistant CDD (5 month mission)

Administrative Assistant CDD (5 month mission)

Apply remote type On-site locations Paris, FRA time type Full time posted on Posted Yesterday job requisition id REQ410263

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Fixed-term contract (5-month mission) from June 2025

Job Purpose

• To provide efficient and effective administrative support to ensure the smooth running for France, Belgium and Netherlands across FM activities.

Aims and Objectives

• To focus on administration support to FM and Engineering activities, achieving significant outcomes to allow JLL to maintain its leading edge status within the industry and our reputation with our clients.

• To support the SFM in the preparation of mandatory financial monthly reports and administrative tasks
• Raise and track all purchase order requests for France and Belgium
• Ensure invoices tracking working closely with vendors and Central Finance team
• To provide efficient administrative support and co-ordination to ensure the smooth running of the account.
• Check for the SFM that all the Central Team requests are followed by FMs and Lead Engineers
• Liaise with engineering team to ensure timely closures and completions on PRISM tasks.
• Ensure all help desk requests from the client are properly entering on PRISM
• Enter Good catches into AIMS
• Vetting and CWOC process for vendors to comply with GSI JPMorgan processes
• To help support colleagues during vacation periods.
• To assist FMs in the preparation and collation of their monthly reports.
• Support SFM and FM within any works projects in Paris
• Ad hoc duties in supporting Central Admin.

Health & Safety

• All staff are required to fulfil their legal duty and responsibility to take reasonable care for the health and safety of themselves and others, who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect.

Working Relationships

Internal

• Interface with colleagues and client representatives.

External

• Interface with client representative, Service providers

Person Specification

Qualifications, Experience, Knowledge and Skills

Essential

• English language both written and oral
• French language both written and oral.
• Experience within a similar administration support role, supporting either FM and / or Engineering delivery.

Desirable

• Experience in computer aided facilities management system.

Competencies

• Teamwork – Pro-active and strives to improve effectiveness through personal commitment.
• Planning, Organising & Executing – Able to understand the priorities, plan and organise the work and manage own time to deliver within the expected timescales.
• Communication – Communicates clearly and concisely, both verbally and in writing, impressing others and ensuring understanding of all relevant information in all circumstances.
• Adaptability – Is responsive and open to changing circumstances.
• Drive for Excellence – Aims to deliver the highest possible standards.
• Self-Motivation and Development– Is confident in his/her own ability and is motivated to deliver, using opportunities to further develop.
• Ownership – Takes ownership of BAU facilities issues, and provides pro-active solutions to the Management team.
• Customer Awareness – Responsive to the needs of the customer.

Location: On-site – Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!