Administrative Assistant

U.S. Embassy & Consulates in France; Paris; Sur place; EUR 36 000 - 49 000; Plein temps

Résumé du poste

The U.S. Mission in Paris, France is seeking an Administrative Assistant in the Air Traffic Control (ATC) Liaison Office.

The role coordinates daily administrative functions, provides translation support between English and multiple languages, and manages critical documentation to ensure operational readiness. The position requires strong attention to detail, teamwork, and proficiency with Microsoft Office.

Qualifications

• Two years of post-secondary education (BAC+2) required.
• Minimum three years of general office management/administrative/secretarial experience for Grade 7; two years for Grade 6.

Responsabilités

• Coordinate daily administrative functions for ATC liaison operations.
• Provide translation and interpretation between English and target language.
• Maintain critical documentation and regulatory compliance files.
• Coordinate scheduling and logistics for personnel, visits, and office operations.
• Facilitate communication between air traffic controllers, supervisors, technical staff and stakeholders.
• Prepare and process correspondence, reports and briefing materials; translate as needed.
• Manage procurement and inventory of office supplies.
• Support budget tracking and administrative reporting.
• Assist with onboarding and training of new personnel.

Connaissances

Administrative support

Attention to detail

Teamwork

Microsoft Office

Communication skills

Translation

Formation

BAC+2 or equivalent

Outils

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Announcement Number: PARIS-2026-043 & 043 T Hiring Agency: Embassy Paris Position Title: Administrative Assistant Open Period: 08/04/2026 -09/01/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT+2 Series/Grade: LE - 0105 6/7 Salary: EUR €42,792/Per Year Work Schedule: Full-time - 35-hour per week Sporadic potential requirement for alternate work schedule, especially in April-June to meet mission coordination surge demands. Would involve earlier morning workday start time or later evening finish time, coordinated ahead of time Promotion Potential: LE-NA

Duty Location(s): Paris, FR Telework Eligible: No

Overview

Hiring Path: Open to the public

Who May Apply/Clarification From the Agency: This position is open to: All Interested Applicants / All Sources

For USEFM - FP grade is 7. Actual FP salary authorized by Washington D.C. EFMs work a 40-hour week. Security Clearance Required: Public Trust - Background Investigation Appointment Type Permanent Appointment Type Details: Indefinite subject to successful completion of probationary period

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Summary: The U.S. Mission in Paris, France is seeking eligible and qualified applicants for the Administrative Assistant in the Air Traffic Control (ATC) Liaison Office.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Occasional Travel

Occasional TDY (Temporary Duty Assignment)

Administrative Assistant – Air Traffic Control (ATC)

Serve as a vital link in aviation operations by coordinating daily administrative functions that keep air traffic control liaison operations running smoothly and efficiently.

Provide translation and interpretation support, accurately translating operational documents, correspondence, and communications between English and [target language] to ensure clarity and compliance across multilingual teams and stakeholders.

Manage and maintain critical documentation, including operational logs, personnel records, and regulatory compliance files, ensuring accuracy and accessibility for mission-critical decision-making.

Coordinate scheduling and logistics for personnel, visits, and office operations, directly supporting US air traffic control liaison activities in France.

Facilitate seamless communication between air traffic controllers, supervisors, technical staff, and external stakeholders—including non-English-speaking personnel or visitors—acting as a key point of contact in a fast-paced, high-stakes environment.

Prepare and process correspondence, reports, and briefing materials, translating as needed, to support leadership in maintaining the highest standards of aviation safety and operational readiness.

Manage procurement and inventory of office and operational supplies, ensuring the office is always equipped to support air traffic liaison operations.

Support budget tracking and administrative reporting, contributing to the fiscal responsibility and operational transparency of the liaison office.

Assist with onboarding and training coordination for new personnel, including translating training materials when necessary to support a diverse, mission-ready workforce.

Uphold confidentiality and professionalism while handling operational, personnel, and translated information critical to ATC liaison office responsibilities.

All selected candidates must be able to obtain and hold a: Public Trust/Non-Sensitive-Low Risk security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Requirements

All selected candidates must be able to obtain and hold a: Public Trust/Non-Sensitive-Low Risk security clearance.

All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements

At least two (2) years of post-secondary school (BAC+2) is required.

Please address this factor in your ERA application under Education.

Evaluations

You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications

Experience:

• Full performance (grade 7): A minimum of three (3) years experience in general office management, administrative or secretarial positions is required.
• Training Level (grade 6) : A minimum of two (2) years of experience in general office management, administrative or secretarial positions is required.

Employees hired at a training grade must complete 52 weeks of successful performance at the training grade to be eligible for the next grade, regardless of the experience level at entry on duty.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Language

• English: Fluent - speaking/reading/writing, may include the ability to translate.
• French: Fluent - speaking/reading/writing, may include the ability to translate.

Please address this language requirement in your ERA application.

Job Knowledge

Comprehensive knowledge of local protocol and customs is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Skills And Abilities

Ability to operate in a team and collaborative environment. Ability to have high attention to detail and strong organizational and interpersonal skills. Ability to multi-task, sometimes in an environment with shifting and/or time-sensitive suspenses. Ability to operate Microsoft Word, Excel, Access, PowerPoint, Outlook, Teams, and OneDrive. Skill in maintaining filing and archival systems in accordance with local procedures is required.

Please address this factor in your ERA application under Major Duties and Responsibilities.

Benefits and Compensation

• SALARY: the annual gross salary includes: the profit-sharing allowance, the vacation allowance, the bonus allowance and the “Comité d’Entreprise” allowance.
• MEAL TICKETS: Meal tickets have a face value of EUR 8.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.
• TRANSPORTATION: Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.
• HOLIDAYS: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

We Also Offer

• A rewarding work environment at the heart of bilateral relations
• The opportunity to contribute to meaningful and diverse projects
• An inter-agency awards program to recognize outstanding contributions
• Real opportunities at the crossroads of commitment and skills provided employees have the required qualifications, relevant experience, and the motivation to grow
• Special leave: 5 days per year dedicated to caring for a sick family member (with supporting documentation)
• Employee onboarding program

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Hiring Preference Order

• Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.

Additional Employment Considerations

• Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
• Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

Locally Employed (LE) Staff

• Current employees serving a probationary period are not eligible.
• Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.

Mandatory Documentation

• Residency Permit (front and back) (if applicable)
• Work Permit (front and back) (if applicable)
• Passport or ID card (front and back)
• University Degree(if applicable)
• Professional License(if applicable)

Eligible Family Member (EFM) Applicants Additional Documents

• Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)