Administrative Assistant

JR France; Hauts-de-France; Sur place; EUR 25 000 - 35 000; Plein temps

Résumé du poste

Une entreprise dynamique en Hauts-de-France recherche un Assistant Administratif pour soutenir le Responsable des Ressources Régionales. Le candidat idéal sera impliqué dans la gestion administrative, l'organisation de sites et la gestion de la formation. Une bonne maîtrise de l'anglais, des outils bureautiques et des compétences organisationnelles sont essentielles pour réussir dans ce rôle.

Qualifications

• Expérience dans un rôle administratif similaire requise.
• Compétence en gestion de documents et support administratif.
• Capacité à travailler en équipe et à prioriser les tâches.

Responsabilités

• Gestion administrative et suivi des documents des sous-traitants.
• Organisation des sessions de formation et du personnel.
• Gestion des équipements de protection individuelle (EPI).

Connaissances

Anglais opérationnel

Compétences organisationnelles

Confidentialité

Volonté d'apprendre

Maîtrise des outils bureautiques

Formation

Expérience dans un rôle similaire

Description du poste

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EU work permit required:

Yes

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Job Reference:

592516131618344140832760

Job Views:

2

Posted:

08.06.2025

Expiry Date:

23.07.2025

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Job Description:

Reporting Line:

Western Europe Regional Resources Manager

Functional Relationships:

Main Responsibilities:

Under the supervision of the Regional Resources Manager, the Administrative Assistant will be responsible for:

• Administrative management related to resources
• Support in organizing work sites
• Management of Personal Protective Equipment (PPE)
• Management of training

TASKS / RESPONSIBILITIES

Administrative Management and Resources:

• Preparing and tracking documentation related to subcontractors
• Preparing purchase orders related to their activities
• Handling mail, answering calls, welcoming visitors
• Entering documents, filing, archiving, and providing general administrative support

Training Management:

• Booking and administratively managing training sessions

Work Site Organization Support:

• Preparing mission orders
• Organizing accommodations and transportation for staff (searching, booking, providing information, and follow-up)
• Preparing internal authorizations for required site training and BTP (construction) cards

PPE Management:

• Managing the PPE needed for sites and distributing it to staff

Experience / Minimum Education Level Required:

• Experience in a similar role

Skills:

• Operational English
• Proficiency in office tools (e.g., MS Office)
• Strong organizational skills and ability to prioritize
• Willingness to learn
• Confidentiality

QUALITY – SAFETY – ENVIRONMENT (QSE):

Supervise and manage the team in a way that ensures their physical and mental health and safety. This includes:

• Participating in the assessment of occupational risks and monitoring action plans
• Contributing to the creation, implementation, and continuous improvement of the QSE system documentation
• Establishing and monitoring, in collaboration with the QSE Manager, feedback and follow-up procedures (sales force, customers, etc.)
• Ensuring all QSE information is analyzed, compared, interpreted, and communicated according to procedures
• Being involved in all studies aimed at achieving "TOTAL QUALITY" and "ZERO ACCIDENT" objectives
• Accurately determining customer requirements by preparing contract or market need reviews with the QSE Manager
• Ensuring clear and precise communication of all customer requirements within the company
• Ensuring compliance with internal instructions and procedures, as well as legal and other requirements
• Participating in QSE audits
• Participating in process reviews
• Implementing corrective or improvement actions to resolve non-conformities