Administrative Assistant

XMSTART; Chantilly; Sur place; EUR 30 000 - 50 000; Plein temps

Résumé du poste

A leading company based in Chantilly is seeking a strategic Administrative Assistant to join their team. The role involves developing workflow processes, coordinating operations, and requires strong organizational skills and security clearance. The ideal candidate has a background in business operations, preferably in a government contracting environment.

Qualifications

• 5-10 years of experience in business operations support.
• Strong organizational and communication skills.
• Active TS/SCI CI Poly security clearance required.

Responsabilités

• Assist in developing an integrated workflow process.
• Manage meetings, including agendas and documentation.
• Support budget planning and program management activities.

Connaissances

Organizational skills

Communication

Interpersonal skills

Formation

HS diploma

Bachelor’s degree

Outils

MS Office Suite

Workflow/process visualization tools

Description du poste

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite.

Responsibilities:

• Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
  
• Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution.
  
• Support the development of visualization tools and resources to enhance workflow efficiency.
  
• Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
  
• Facilitate analysis to effectively plan and manage resources and operational execution.
  
• Coordinate and manage meetings and related forums by: setting and managing agendas, reviewing and providing recommendations on RMB materials, developing and delivering briefings as required, and documenting meeting minutes and action items and ensuring timely follow-up.
  

Qualifications:

• 5-10 years of proven experience in supporting business operations, preferably within a government contracting or defense environment.
  
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
  
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership.
  
• Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred.
  
• Experience in program management, budget planning, or contract management is a plus.
  

Preferred Qualifications:

• NRO experience highly desired
  

Education:

• HS diploma required
  
• Bachelor’s degree (preferred)
  

Security Clearance Requirements:

• Active TS/SCI CI Poly security clearance is required.