Administrative Assistant

Systems Planning and Analysis, Inc.; Chantilly; Sur place; EUR 55 000 - 75 000; Plein temps

Résumé du poste

A leading company in national security solutions seeks an Administrative Assistant to provide executive support for senior leadership. The role involves managing communications, preparing briefings, and ensuring high-quality documentation. Candidates should have substantial experience in administrative roles, particularly in government or corporate settings. This position is based in Chantilly and requires U.S. citizenship.

Qualifications

• Minimum of 5 years of experience providing executive-level administrative support.
• Ability to obtain TS/SCI and pass CI Poly.

Responsabilités

• Provide executive-level support for senior leadership.
• Develop and manage a monthly roadmap for leadership engagements.
• Draft and edit executive correspondence.

Connaissances

Documentation

Task Management

Communication

Formation

Bachelor’s degree in Business Administration

Bachelor’s degree in Public Administration

Outils

Microsoft Office Suite

SharePoint

TIER

Description du poste

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth,we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.!

The Intelligence Programs Group (IPG), part of Systems Planning and Analysis Inc.’s Space and Intelligence Division, is a specialized provider of systems engineering and trusted advisory services to the Space and National Intelligence community. We utilize mission-proven, data-driven advisory tools and capabilities. We provide highly technical support to ensure the government acquires cutting edge technology necessary for our National Defense. Our portfolio includes the National Geospatial-Intelligence Agency (NGA), National Reconnaissance Office (NRO), and National Aeronautics and Space Administration (NASA). Come where you will be part of our high-caliber team!

SPA has a future need for an Administrative Assistant.

Responsibilities

• Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for senior-level meetings.
• Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
• Draft and edit executive correspondence, synthesizing information into polished, accurate, and timely deliverables for leadership.
• Create and maintain directorate-level reports, communications, and business documentation such as overviews, year-in-review summaries, and activity reports.
• Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
• Manage task tracking and formal actions through enterprise systems, ensuring responses adhere to organizational standards and are completed on time.

Qualifications

Required Qualifications:

• U.S. Citizenship required
• Ability to obtain TS/SCI and ability to sit and pass for CI Poly
• Bachelor’s degree in Business Administration, Public Administration, or a related field
• Minimum of 5 years of experience providing executive-level administrative support in government, military, or large-scale corporate settings
• Proven ability to create high-quality documentation and presentations tailored to diverse audiences
• Demonstrated experience managing task-tracking systems and synthesizing complex information for executive audiences
• Reports to Chantilly up to full-time, based upon the needs of the client

Preferred Qualifications:

• Active TS/SCI + CI Poly or TS/SCI with ability to sit and pass for CI Poly
• Familiarity with the National Reconnaissance Office (NRO), Department of Defense (DoD), or Intelligence Community (IC) structure, processes, and procedures
• Expertise in managing and utilizing task-tracking systems such as TIER or equivalent platforms
• Experience supporting leadership in protocol management for distinguished visitors, VIP visits, or high-level engagements
• Strong proficiency in Microsoft Office Suite and SharePoint for managing data, reports, and collaborative workflows