Travel & Events Coordinator for Conferences

United Nations University; Helsinki; On-site; EUR 24,797,000 - 26,174,000; Full time

Benefits offered by this job

Job summary

UNU-WIDER is seeking a Travel Assistant to help plan and process travels for workshops, events and conferences in line with UNU-WIDER work programmes. The role reports to the Chief, Administrative and Programme Services and involves coordinating travel requests, visas and schedules.

The position is a six-month, full-time local contract in Helsinki, Finland, starting as soon as possible. It offers an hourly rate of EUR 19 for actual hours worked and requires strong MS Office skills and English

Qualifications

• Completion of secondary school education and be enrolled or have completed a Degree Programme in Hospitality, Tourism and Experience Management
• Working knowledge and experience in the use of MS Office such as Excel and Word
• Excellent communication skills with fluency in both oral and written English. Knowledge of other United Nations official languages and Finnish is an asset
• Diplomacy, aptitude and accuracy in detail work are essential
• Ability to work under minimal supervision and with high level of resilience
• Strong ability to establish priorities, multi-task and work within tight timelines
• Excellent team player with strong interpersonal skills and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Responsibilities

• Assist with the organization of UNU-WIDER events, in particular assist with travel requests for personnel and meeting participants
• Provide information on rates and travel schedules for specific itineraries
• Liaise with travellers, purchases air tickets in accordance with UN travel rules and UNU travel guideline
• Calculation of Daily Subsistence Allowance (DSA) payments
• Prepare travel authorizations
• Assist with the travel master list completion
• Coordinate with embassies/consulates to assist travellers obtain visas
• Assist in resolving cases with changes/cancellations/problems
• Review travel claims and supporting documentation for completeness, accuracy, validity and conformity with UN Regulations and Rules
• Collect data on travel for reporting purposes
• Perform other duties as requested by the supervisor.

Skills

MS Office

English fluency

Communication skills

Multitasking

Team player

Interpersonal skills

Education

Secondary education

Hospitality/Tourism degree

Tools

Excel

Word

Job description

UNU-WIDER is seeking a Travel Assistant to help plan and process travels for workshops, events and conferences in line with UNU-WIDER work programmes. The role reports to the Chief, Administrative and Programme Services and involves coordinating travel requests, visas and schedules.

The position is a six-month, full-time local contract in Helsinki, Finland, starting as soon as possible. It offers an hourly rate of EUR 19 for actual hours worked and requires strong MS Office skills and English