Global Travel & Administration Assistant

United Nations University; Helsinki; On-site; EUR 31,000 - 34,000; Full time

Job summary

United Nations University–WIDER in Helsinki invites applications for a locally recruited Travel Assistant to support the Project Support Team. You will handle travel requests, book air tickets, prepare travel authorizations and DSAs, and liaise with travellers under UNU travel guidelines.

Requirements include a High School diploma with enrollment or completion of a degree in Hospitality, Tourism and Experience Management, strong MS Office skills, and fluent English.

Qualifications

• High School diploma and enrollment or completion of a degree in Hospitality, Tourism and Experience Management.
• Strong MS Office skills including Excel, Access and Word.
• Excellent spoken and written English; other UN languages and Finnish are assets.
• Diplomacy, accuracy and ability to work under minimal supervision.
• Ability to prioritize, multi-task and meet deadlines.

Responsibilities

• Assist with travel requests for personnel and meeting participants.
• Provide information on rates and travel schedules for itineraries.
• Liaise with travellers, book air tickets per UN UNU guidelines.
• Calculate daily subsistence allowance payments.
• Prepare travel authorizations and visas.
• Review travel documentation for completeness and accuracy.
• Support reporting and other duties as assigned.

Skills

MS Office proficiency

Excellent communication skills

Fluent English

Multicultural teamwork

Detail-oriented

Education

High School diploma

Degree Programme in Hospitality, Tourism and Experience Management

Tools

MS Office

Job description

United Nations University–WIDER in Helsinki invites applications for a locally recruited Travel Assistant to support the Project Support Team. You will handle travel requests, book air tickets, prepare travel authorizations and DSAs, and liaise with travellers under UNU travel guidelines.

Requirements include a High School diploma with enrollment or completion of a degree in Hospitality, Tourism and Experience Management, strong MS Office skills, and fluent English.