Administrative Assistant

United Nations University; Helsinki; On-site; EUR 32,000 - 42,000; Full time

Job summary

UNU-WIDER in Helsinki seeks a professional Administration Team Assistant to provide front-desk and administrative services. The role includes screening visitors, handling phone and postal services, and assisting with meetings and logistics.

The position also involves supporting safety and security, including monitoring door access and CCTV, aiding fire and safety protocols, and updating databases. For full details, visit UNU Careers.

Qualifications

• Experience providing front-desk or reception duties in an office environment.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.

Responsibilities

• Greet and screen visitors at the front desk.
• Answer and route phone calls; manage postal services.
• Organize meetings and provide logistical support for events.
• Monitor door access and CCTV activity to support safety and security.
• Assist with fire and safety protocols and maintain relevant records.
• Update and maintain office databases and records.

Skills

Front-desk experience

Administrative support

Customer service

Tools

Database software

Job description

UNU-WIDER is looking for a professional Administration Team Assistant to provide front-desk and administrative services to our Helsinki office.

As the frontline representative of the office, the Administration Team Assistant will screen visitors, manage phone and postal services, and provide meeting and logistical assistance. Supporting the safety and security of UNU-WIDER personnel and visitors, including monitoring door access and CCTV activity, supporting fire and safety protocols, and updating databases, will be a key feature of this dynamic position.

For the full job description and to apply visit UNU Careers .

UNU offers three types of contracts: fixed-term staff positions (General Service, National Officer and Professional), Personnel Service Agreement positions (PSA), and consultant positions (CTC). For more information, see theContract Types page .