Paralegal

Hiab; Helsinki; On-site; EUR 45,000 - 60,000; Full time

Job summary

Hiab is seeking a Paralegal based in Helsinki, Finland, to own initiatives in corporate governance, compliance, and subsidiary management. You will work with the Group Legal, Treasury and IR teams to keep processes running smoothly and explore AI-driven efficiency.

The role requires a Bachelor’s degree in Legal Studies or a related field, at least five years in legal support, and fluency in English and Finnish.

Qualifications

• Bachelor’s degree in Legal Studies, Business Administration, or related field.
• Minimum 5 years of experience in a legal assistant, specialist, or paralegal role
• Solid understanding of corporate governance principles and practises
• Familiarity with MAR regulations and insider administration is highly desirable
• High attention to detail, accuracy, and confidentiality
• Excellent organizational and time management, with the ability to prioritize tasks effectively
• Ability to work independently and collaborate across teams
• Fluent in written and spoken English and Finnish

Responsibilities

• Annual General Meeting (AGM) Management: Lead the coordination and execution of the AGM, including managing materials and cooperating with internal and external stakeholders
• Board meeting management: Board meeting material management and distribution
• Corporate Governance: Update and maintain Corporate Governance sections on web and internal pages, prepare the Corporate Governance Statement
• Insider Administration (MAR): Follow relevant regulations, update internal guidelines, maintain insider registers, handle notifications of transactions by persons discharging managerial responsibilities (MAR Persons), and send reminders regarding closed trading windows
• Subsidiary Management: Assist with the management of subsidiaries, with a particular focus on related party registers, preparing and maintaining minutes of AGMs and Board of Directors meetings
• Legal Case Management: Maintaining legal case register and reporting
• Trade Register Matters: Manage trade register filings and related matters for the parent company and Finnish subsidiaries, including the notarization of documents
• Contract Management: Provide assistance in the maintenance of global contract templates, archiving contracts and support the use and development of the contract management system
• Cross-Functional Assistance: Provide general legal assistance to the Group Legal, Treasury, and Investor Relations functions on cross-functional tasks
• Process Improvement: Contribute to the development of tools and processes within the legal department exploring possibilities with AI tools to drive efficiency and innovation
• Stakeholder cooperation: Working with Hiab Leadership team, Finance, IR, Communications and other group functions, external institutions and stakeholders to support business goals.

Skills

English proficiency

Finnish proficiency

Attention to detail

Organizational skills

Education

Bachelor’s Degree in Legal Studies, Business Administration, or related field

Job description

Hiab is the pioneer in smart and sustainable on road load handling solutions. We believe in more than just work — we believe in making a difference for our customers to building a better tomorrow. Say Hi! to your next challenge — explore the opportunity and apply below!

Your mission

Ready to be the driving force behind a high-performing legal team? As our Paralegal, you’ll be at the heart of our operations, taking ownership of key initiatives in corporate governance, compliance, and subsidiary management. If you’re a proactive multitasker who loves optimizing processes and keeping things running smoothly, we want you on our side.

This position is based in Helsinki, Finland.

Key Responsibilities

• Annual General Meeting (AGM) Management: Lead the coordination and execution of the annual AGM, including managing materials and cooperating with internal and external stakeholders
• Board meeting management: Board meeting material management and distribution
• Corporate Governance: Update and maintain Corporate Governance sections on web and internal pages, prepare the Corporate Governance Statement
• Insider Administration (MAR): Follow relevant regulations, update internal guidelines, maintain insider registers, handle notifications of transactions by persons discharging managerial responsibilities (MAR Persons), and send reminders regarding closed trading windows
• Subsidiary Management: Assist with the management of subsidiaries, with a particular focus on related party registers, preparing and maintaining minutes of AGMs and Board of Directors meetings
• Legal Case Management: Maintaining legal case register and reporting
• Trade Register Matters: Manage trade register filings and related matters for the parent company and Finnish subsidiaries, including the notarization of documents
• Contract Management: Provide assistance in the maintenance of global contract templates, archiving contracts and support the use and development of the contract management system
• Cross-Functional Assistance: Provide general legal assistance to the Group Legal, Treasury, and Investor Relations functions on cross-functional tasks
• Process Improvement: Contribute to the development of tools and processes within the legal department exploring possibilities with AI tools to drive efficiency and innovation
• Stakeholder cooperation: Working with Hiab Leadership team, Finance, IR, Communications and other group functions, external institutions and stakeholders to support business goals.

What We Are Looking For

• Bachelor’s Degree in Legal Studies, Business Administration, or a related field
• Minimum 5 years of experience in a legal assistant, specialist, or paralegal role
• Solid understanding of corporate governance principles and practises
• Familiarity with MAR regulations and insider administration is highly desirable
• High attention to detail, accuracy, and confidentiality
• Excellent organizational and time management, with the ability to prioritize tasks effectively
• Ability to work independently and collaborate across teams
• Fluent in written and spoken English and Finnish.

What We Offer

As a part of our Employees First culture, we offer opportunities to grow within a dynamic environment that values flexibility and your well-being. We strive to make things easier, empower you to succeed, and strive for excellence in a positive and inclusive environment.

Please note that the process for this position is coordinated by our Recruitment team part of Hiab Business Services based in Bulgaria.

We Are Hiab

Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. As the industry pioneer, Hiab continues to make on road load-handling smarter, safer and more sustainable to build a better tomorrow.

www.hiabgroup.com