On-Site Admin & Logistics Coordinator

Jones Engineering; Hamina; On-site; EUR 26,000 - 36,000; Full time

Job summary

Jones Engineering is looking for a reliable and detail-oriented Admin Officer to join our team in Finland. This role is key in supporting site operations, coordinating annual leave and rotations, maintaining accurate admin systems and compliance records.

You will be on-site as the principal contact for all admin matters and play an essential part in daily project administration. This fast-paced role requires strong organisation and communication, with training provided.

Qualifications

• Leaving Certificate or equivalent.
• 3+ years in a similar admin or site-based role.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Clear written and verbal communication skills.
• Experience in construction or engineering is an advantage.

Responsibilities

• Support onboarding process for new starters and organise site inductions.
• Maintain daily and weekly trackers (annual leave, site rotations, staff resources).
• Keep databases up to date with site-specific compliance requirements.
• Coordinate accommodation logistics for new starters.
• Liaise with Project Managers, Admin Manager & HR on staff logistics.
• Promote clear communication between site teams and senior staff.
• Report risks and opportunities for process improvements to Admin Manager.

Skills

Communication

Teamwork

Attention to detail

Initiative

Education

Leaving Certificate

Tools

MS Word

Excel

PowerPoint

SharePoint

Job description

Jones Engineering is looking for a reliable and detail-oriented Admin Officer to join our team in Finland. This role is key in supporting site operations, coordinating annual leave and rotations, maintaining accurate admin systems and compliance records.

You will be on-site as the principal contact for all admin matters and play an essential part in daily project administration. This fast-paced role requires strong organisation and communication, with training provided.