Office Services & Physical Security Manager

AXA Group; Helsinki; On-site; EUR 39,000 - 46,000; Full time

Benefits offered by this job

Epassi benefits for lunch, wellbeing,

Annual bonus scheme

Comprehensive occupational healthcare

Employee assistance program

Insurance benefits

Job summary

AXA Partners in Helsinki leads the Nordic offices' office services and security program, ensuring smooth daily operations and robust security management across sites.

The role focuses on managing facilities, coordinating with providers, and maintaining safety policies. It requires experience in corporate office management and strong multilingual communication. The position is on-site with travel within the Nordics, offering a competitive package and benefits.

Qualifications

• Proven experience in facilities or office management within a corporate setting.
• Strong knowledge of security management practices and systems demonstrated through education or practical experience.
• Excellent communication skills in Finnish, Swedish, and English.

Responsibilities

• Manage facilities operations including maintenance, visitor access, and office supplies.
• Coordinate with service providers, landlords, and internal teams to uphold high office standards.
• Oversee security systems, access controls, and conduct security audits to address risks.
• Support health & safety policies, fire regulations, and emergency procedures.
• Lead security compliance, incident reporting, and risk mitigation.
• Provide administrative support across Nordic offices including expenses and procurement.

Skills

Facilities management

Security management

Vendor coordination

Communication

Travel coordination

Project coordination

Tools

Security systems

Job description

Join Our Team as the Office Services & Physical Security Manager - Nordics

Are you a proactive, development-oriented professional with a passion for ensuring smooth operations and top-notch security? We are looking for a dedicated Office Services & Physical Security Manager to oversee and enhance our office environments across the Nordics and safeguard our sites with expert security management.

About the Role

As the Office Services & Physical Security Manager, you will be the key person responsible for the daily operation and maintenance of all AXA Partners offices in the Nordics. You will also serve as the Physical Security Manager for all our sites, ensuring compliance with security policies, mitigating risks, and maintaining a safe and efficient working environment. This is a hands‑on role where you'll be present at the Helsinki office five days of the week to ensure everything runs like clockwork!

Your Responsibilities

• Manage facilities operations, including maintenance, visitor access, and office supplies.
• Coordinate with service providers, landlords, and internal teams to ensure high standards of office management.
• Oversee security systems, access controls, and conduct security audits to identify and address potential risks.
• Support health & safety policies, fire regulations, and emergency procedures.
• Lead efforts in security compliance, incident reporting, and risk mitigation.
• Provide administrative support across Nordic offices, including expense management, procurement, fleet management and documentation.
• Arrange and coordinate on-site training, meetings, or events, including bookings for restaurants, hotels and travel.
• Foster a safety‑first culture and continuously seek improvements in operational and security practices.

What We’re Looking For

• Proven experience in facilities or office management within a corporate setting.
• Strong knowledge of security management practices and systems demonstrated through relevant education or practical experience.
• Excellent communication skills in Finnish, Swedish, and English.
• Ability to handle multiple tasks with attention to detail and a proactive approach.
• Strong coordination and negotiation skills to effectively manage suppliers, contractors, and internal stakeholders.
• A professional, customer‑oriented approach with excellent interpersonal skills.
• Flexible, with a willingness to travel within the Nordics if needed.

Why Join Us?

At AXA Partners, we are passionate about helping others and making a difference. With a team of over 8,500 professionals worldwide, we thrive on innovation, collaboration, and a commitment to excellence. Join us to be part of a dynamic environment where your expertise will contribute to safe, efficient, and welcoming workplaces across the Nordics.

Starting salary for this position is 3500-4100euros monthly. In addition to the base salary, our compensation package currently includes valuable benefits such as:

• Epassi benefits for lunch, wellbeing, culture and commute
• Annual bonus scheme to support your performance
• Comprehensive occupational healthcare at Terveystalo
• Employee assistance program offering confidential support and resources for all aspects of your life
• Insurance benefits

Ready to Make an Impact?

If you are ready to take on this exciting challenge and help us create secure, well‑managed offices across the Nordics, we want to hear from you!

We're proud to be an Equal Opportunities Employer and don't discriminate against employees or potential employees based on protected characteristics. If you have a long‑term condition or disability and require adjustments during the application or interview process, please send an email to AXA Partners Global HR Response - [e-mail]

Who we are

We're AXA Partners, experts at designing and delivering assistance solutions and specialised insurance, credit, and lifestyle protection – with and for our partners worldwide. What sets us apart? The expertise and passion of our 8,500+ people, and a strong network of over 55,000 professionals all over the world. Powered by them and our sector‑leading technology, we continuously evolve, adapt and thrive – offering solutions and services that make sure we're always at people's side, no matter what. Helping others is our passion. Combining the best digital technology with our warm, human touch, we're always looking at new ways to offer seamless and reassuring experiences when it really matters.

Join a company that helps protect the forests! At AXA Partners, we plant a tree for every new recruit with a permanent contract.