Nordic Office Ops & Security Manager

AXA; Helsinki; On-site; EUR 42,000 - 49,000; Full time

Benefits offered by this job

Epassi benefits

Annual bonus

Healthcare via Terveystalo

Employee assistance program

Insurance benefits

Job summary

AXA Partners is seeking an Office Services & Physical Security Manager to oversee daily operations and security for our Nordic offices, headquartered in Helsinki. The role is hands-on and requires ensuring compliant, safe, and efficient workplaces across the Nordics, with a focus on facilities, security systems, and stakeholder coordination.

You will collaborate with vendors, landlords, and internal teams, travel within the Nordics as needed, and participate in improving health, safety, and

Qualifications

• Proven experience in facilities or office management within a corporate setting.
• Strong knowledge of security management practices and systems demonstrated through relevant education or practical experience.
• Excellent communication skills in Finnish, Swedish, and English.
• Ability to handle multiple tasks with attention to detail and a proactive approach.
• Strong coordination and negotiation skills to effectively manage suppliers, contractors, and internal stakeholders.
• A professional, customer-oriented approach with excellent interpersonal skills.
• Flexible, with a willingness to travel within the Nordics if needed.

Responsibilities

• Manage facilities operations, including maintenance, visitor access, and office supplies.
• Coordinate with service providers, landlords, and internal teams to ensure high standards of office management.
• Oversee security systems, access controls, and conduct security audits to identify and address potential risks.
• Support health & safety policies, fire regulations, and emergency procedures.
• Lead efforts in security compliance, incident reporting, and risk mitigation.
• Provide administrative support across Nordic offices, including expense management, procurement, fleet management and documentation.
• Arrange and coordinate on-site training, meetings, or events, including bookings for restaurants, hotels and travel.
• Foster a safety‑first culture and continuously seek improvements in operational and security practices.

Job description

AXA Partners is seeking an Office Services & Physical Security Manager to oversee daily operations and security for our Nordic offices, headquartered in Helsinki. The role is hands-on and requires ensuring compliant, safe, and efficient workplaces across the Nordics, with a focus on facilities, security systems, and stakeholder coordination.

You will collaborate with vendors, landlords, and internal teams, travel within the Nordics as needed, and participate in improving health, safety, and