Legal Specialist

UPM - The Biofore Company; Helsinki; On-site; EUR 60,000 - 88,000; Full time

Benefits offered by this job

Meaningful job

Caring community

Development opportunities

Sustainability driven employer

Job summary

UPM - The Biofore Company in Helsinki is seeking a proactive Legal Specialist to join the Governance Team. You will work closely with corporate governance agendas and support the board and committees.

The role requires initiative, collaboration with internal stakeholders, and handling confidential matters with discretion. You will contribute to governance reporting and improve processes while aligning with regulatory practices and company policies.

Qualifications

• Degree in Law / business governance or related field.
• Several years of governance experience.
• Experience in listed company is an asset.
• Understanding of regulations and governance practices.
• Ability to handle confidential matters with discretion.

Responsibilities

• Coordinate and support Board/Committee meeting preparations.
• Support governance reporting such as Governance Statement and Remuneration Report.
• Maintain insider processes and registers.
• Assist general meetings documentation and planning.
• Update governance webpages and records.
• Coordinate subsidiary governance activities and filings.
• Administer governance tools and data retention policies.
• Coordinate governance enquiries with internal stakeholders.
• Contribute to improvements and digitalization of governance processes.

Skills

Corporate governance

English

Finnish

Stakeholder management

Regulatory understanding

Education

Relevant degree in Law, Business Administration or Corporate Governance

Tools

Nasdaq Boardvantage

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for a Legal Specialist to support our Governance Team of the Legal Function. The position is located in Helsinki, Finland.

Greetings from your future manager

“I warmly welcome you to join our governance team in UPM’s Legal Function. In this role, you will work close with UPM’s corporate governance agenda and contribute to various governance matters. We are looking for a proactive and service-minded colleague who enjoys collaboration, takes ownership and is motivated to develop ways of working. You will join a small, committed and supportive team where openness, trust and good team spirit are highly valued.” – Marianne Lilja, Senior Manager, Governance

What you will do

You will be a key contributor to corporate governance matters, supporting UPM’s Legal Function. Your responsibilities will include:

• Coordinate and support the preparation of meetings of the Board of Directors and its committees
• Support governance reporting such as Corporate Governance Statement and Remuneration Report
• Support the insider processes and maintain registers
• Support the planning and execution of the general meetings, including documentation
• Update governance-related webpage
• Maintain statutory corporate records, governance documentation, registers and authorizations
• Coordinate subsidiary governance activities, such as board and shareholder resolutions and their filings
• Administer governance tools, document repositories and meeting portals, ensuring appropriate access, and data retention
• Coordinate governance enquiries in cooperation with relevant internal stakeholders
• Contribute to the continuous improvement and digitalization of governance processes

Who you are

• You have a relevant degree in University of Applied Sciences (for example, in law, business administration, corporate governance, or other similar education)
• You have several years of work experience in corporate governance, and experience from a listed company is considered an asset
• You have experience and knowledge in corporate governance, legal operations, board or executive support. Experience in subsidiary governance is an advantage
• You have an understanding of relevant regulations, corporate decision-making, and governance practices
• You are able to take initiative and ownership while working independently as well as engaging with different stakeholders
• You are able to work under pressure at times and handle a wide variety of activities and confidential matters with discretion
• You have excellent problem-solving skills, a service-oriented and diligent mindset, and a high level of integrity
• Knowledge of the Nasdaq Boardvantage tool is an asset
• You have excellent verbal and written communication skills in English and Finnish
• You have strong organizational and coordination skills, with the ability to manage multiple timelines and stakeholders simultaneously
• You pay close attention to detail, integrity and have a strong sense of confidentiality
• You are curious and willing to develop processes, learn new systems and adapt to changing requirements. You are also proactive, service-minded and have a can-do attitude

This is what we offer to you

• A meaningful job: We have an inspiring purpose “We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working.

Additional information about the position

The position holder will report to Senior Manager, Governance.

For further information about the role, please contact Marianne Lilja, Senior Manager, Governance, tel. [phone] on Wednesday, September 30 between 12:30–14:00, Thursday, October 1 between 8:30–10:00, Monday, October 5 between 13:00–15:0, Tuesday, October 6 between 8:30–10:00 or on Wednesday, October 7 between 11:00–13:00.

Country-specific information

A security background check may be performed for those selected to UPM positions, in accordance with the company recruitment guidelines and the Security Clearance Act 726/2014.

UPM

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd.

UPM – we renew the everyday
Read more: upm.com