Legal Specialist

UPM; Helsinki; On-site; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Meaningful work

Strong team culture

Career development

Sustainability focus

Job summary

UPM is seeking a Governance professional to support its Legal Function. You will coordinate Board meetings, assist governance reporting and maintain registers. You will handle subsidiary governance activities and support digitalization of governance processes.

Strong organizational skills, initiative, and integrity are essential, with fluency in English and Finnish. The role reports to Senior Manager, Governance in Helsinki.

Qualifications

• A relevant University of Applied Sciences degree in law, business administration, corporate governance, or similar.
• Several years of work experience in corporate governance; listed company experience is a plus.
• Experience in corporate governance, legal operations, board or executive support.
• Knowledge of regulations, corporate decision-making and governance practices.
• Ability to take initiative and work independently while engaging stakeholders.
• Ability to handle confidential matters with discretion.
• Excellent problem-solving, service-minded and high integrity.
• Knowledge of Nasdaq Boardvantage is an asset.
• Proficient in English and Finnish communications.
• Strong organizational and coordination skills.

Responsibilities

• Coordinate and support Board of Directors and committee meetings.
• Support governance reporting such as Corporate Governance Statement and Remuneration Report.
• Support insider processes and maintain registers.
• Assist planning and execution of general meetings and related documents.
• Update governance-related webpages and maintain records.
• Coordinate subsidiary governance activities and filings.
• Administer governance tools, repositories, and portals with proper access and retention.
• Handle governance inquiries with internal stakeholders.
• Contribute to continuous improvement and digitization of governance processes.

Skills

Communication

Organizational skills

Coordination

Integrity

Discretion

Initiative

Service-minded

Problem solving

Can-do attitude

Stakeholder engagement

Education

University of Applied Sciences degree (law / business administration / corporate governance)

Tools

Nasdaq Boardvantage

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values - trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

What you will do

You will be a key contributor to corporate governance matters, supporting UPM's Legal Function. Your responsibilities will include:

• Coordinate and support the preparation of meetings of the Board of Directors and its committees
• Support governance reporting such as Corporate Governance Statement and Remuneration Report
• Support the insider processes and maintain registers
• Support the planning and execution of the general meetings, including documentation
• Update governance-related webpage
• Maintain statutory corporate records, governance documentation, registers and authorizations
• Coordinate subsidiary governance activities, such as board and shareholder resolutions and their filings
• Administer governance tools, document repositories and meeting portals, ensuring appropriate access, and data retention
• Coordinate governance enquiries in cooperation with relevant internal stakeholders
• Contribute to the continuous improvement and digitalization of governance processes

Who you are

• You have a relevant degree in University of Applied Sciences (for example, in law, business administration, corporate governance, or other similar education)
• You have several years of work experience in corporate governance, and experience from a listed company is considered an asset
• You have experience and knowledge in corporate governance, legal operations, board or executive support. Experience in subsidiary governance is an advantage
• You have an understanding of relevant regulations, corporate decision-making, and governance practices
• You are able to take initiative and ownership while working independently as well as engaging with different stakeholders
• You are able to work under pressure at times and handle a wide variety of activities and confidential matters with discretion
• You have excellent problem-solving skills, a service-oriented and diligent mindset, and a high level of integrity
• Knowledge of the Nasdaq Boardvantage tool is an asset
• You have excellent verbal and written communication skills in English and Finnish
• You have strong organizational and coordination skills, with the ability to manage multiple timelines and stakeholders simultaneously
• You pay close attention to detail, integrity and have a strong sense of confidentiality
• You are curious and willing to develop processes, learn new systems and adapt to changing requirements. You are also proactive, service-minded and have a can-do attitude

This is what we offer to you

• A meaningful job: We have an inspiring purpose "We renew the everyday for a future beyond fossils". Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working .

Additional information about the position

The position holder will report to Senior Manager, Governance.

For further information about the role, please contact Marianne Lilja, Senior Manager, Governance, tel. [phone] on Wednesday, September 30 between 12:30-14:00, Thursday, October 1 between 8:30-10:00, Monday, October 5 between 13:00-15:0