IT Procurement Manager

M Files; Tampere; On-site; EUR 60,000 - 85,000; Full time

Job summary

Jobtailor in Finland is seeking an experienced IT procurement professional to own day-to-day procurement, manage SaaS costs, and partner with Finance, RevOps, Security and Legal.

You will structure spend, drive negotiations, implement governance, and turn ad-hoc buying into scalable processes to unlock cost savings and governance across the organization.

Qualifications

• 3–5 years of procurement/vendor management/IT sourcing experience.
• Ownership mindset with end-to-end responsibility.
• Strong commercial fundamentals: negotiation, business cases, contracts.
• Analytical with spend data; proficient in Excel; renewal calendars.
• Structured and proactive; brings order to ambiguity.
• Strong cross-functional communication with senior leadership and vendors.
• Hunger to grow into broader category strategy and high-value negotiations.
• Plus: SaaS/tech company experience; familiarity with procurement tooling and licensing.
• Fluent English; Finnish is an advantage.

Responsibilities

• Own day-to-day IT procurement operations including hardware purchases, PO processes, and asset handoff.
• Build and run SaaS cost management with license inventory and renewal calendar.
• Co-develop procurement categories with IT leadership and define sourcing strategies.
• Prepare and run vendor and contract negotiations; drive renewals to closure.
• Own procurement governance: PO workflows, spend visibility, contracts, renewal dates.
• Partner with Finance, RevOps, Security, and Legal on budgets, risk, and compliance.
• Track savings and renewal pipeline; report cost savings to leadership.
• Turn ad-hoc purchasing into scalable, repeatable processes.

Skills

Procurement

Vendor management

IT sourcing

SaaS spend

Negotiation

Ownership mindset

Stakeholder communication

SaaS governance

English fluency

Tools

Excel

Power BI

Job description

Responsibilities

• Own day-to-day IT procurement operations — hardware and laptop purchasing, purchase orders, supplier coordination, and delivery and asset handoff. You are the reliable operational owner the business can depend on.
• Build and run SaaS cost management — maintain a complete inventory of SaaS applications and licenses, own the renewal calendar, monitor usage and spend, and surface right-sizing and consolidation opportunities before money is wasted.
• Co-develop IT procurement categories with IT leadership — structure spend into clear categories, and help define per-category sourcing strategy, preferred-vendor frameworks, and purchasing standards.
• Prepare and run vendor and contract negotiations — build the business case, drive renewals and new contracts to closure, and capture savings. Senior leadership backs you on high-value or complex deals.
• Own procurement governance and process — the PO and approval workflow, spend visibility, vendor master data, and a single source of truth for contracts and renewal dates.
• Partner across functions — with Finance and RevOps on SaaS budget, forecasting, and cost allocation; with Security and Legal on vendor risk, data processing agreements, and compliance.
• Make value visible — track and report delivered savings, cost avoidance, and the renewal pipeline to leadership.
• Turn ad-hoc into repeatable — convert informal, person-dependent purchasing into scalable process that the organization can rely on without heroics.

Qualifications

• 3–5 years of experience in procurement, vendor/supplier management, IT sourcing, or a related commercial or operations role. Exposure to software or SaaS spend is a strong plus.
• An ownership mindset — you take end-to-end responsibility for outcomes, drive toward decisions, and build process rather than only executing handed-down tasks. This is the single most important quality for the role.
• Commercial fundamentals: negotiation, building a business case, reading and comparing contracts, and thinking in terms of total cost of ownership.
• Analytical comfort with spend data — strong Excel and ideally Power BI; able to build and maintain a renewal calendar and savings tracking.
• Structured and proactive — you bring order to ambiguity and follow through to completion.
• Strong communication with both technical and non-technical stakeholders, including senior leadership and external vendors.
• Hunger to grow — you want to develop into broader category strategy and lead high-value negotiations, and you will get the mentorship and support to get there.
• Plus: experience in a SaaS or technology company; familiarity with procurement, contract, or SaaS-management tooling; an understanding of software licensing models;
• Fluent English (Finnish is an advantage).