HR Coordinator, Talent & Fleet, Nordic

KONE Corporation; Espoo; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

KONE Corporation's People & Communications team invites you to join as HR Coordinator, Talent & Fleet, Nordic, in Espoo or Stockholm. You will coordinate recruitment across the Nordic region, manage contracts and employee data, and oversee the company car fleet while ensuring a smooth onboarding to offboarding experience.

Reporting to the Business Partner, People and Communications, you will partner with managers and suppliers, support learning, ensure data quality, and uphold Nordic HR

Qualifications

• Relevant university degree or equivalent qualification.
• Proven experience in HR coordination, recruitment, employee lifecycle processes, or other HR operational roles.
• Strong administrative skills with ability to manage multiple priorities simultaneously.
• Experience working with HR tools/ systems, recruitment platforms, and employee data management.
• Knowledge of Nordic employment practices and HR processes.
• Experience in company car fleet administration, benefits administration, or vendor management is an advantage.
• Strong communication and stakeholder management skills, with the ability to interact in an international corporate environment professionally and supporting employees, managers, candidates, and external partners.
• Structured, service-minded, and proactive way of working, with a continuous improvement mindset.
• Given the Nordic scope of the role, strong Finnish and Swedish language skills are highly desirable. Fluency in English, both written and spoken, is required.

Responsibilities

• Coordinating recruitment processes across the Nordic region from sourcing to offer administration.
• Managing employment contracts, employee data, onboarding, and offboarding activities.
• Administering the Nordic company car fleet and collaborating with external suppliers.
• Supporting learning and development activities and maintaining training records.
• Providing operational HR support to managers and employees.
• Ensuring data quality, compliance, and efficient HR processes across the employee lifecycle.

Skills

HR coordination

Recruitment coordination

Employee data management

Vendor management

HR systems

Stakeholder management

Languages (EN/FI/SV)

Education

Relevant university degree

Tools

HRIS

Recruitment platforms

Job description

The People & Communications team enables business performance and competitiveness through engaged and capable people, strong reputation management, impactful internal and external communications and great employee experience. We bring KONE’s strategy to life, supporting competence, capability and culture development as well as strengthening the KONE purpose and company story for all our stakeholders. By joining our team, you will have the opportunity to work across a diverse range of topics, while also working closely with our businesses, to help drive the People and Communications agenda.

We are looking for a pro-active generalist

HR Coordinator, Talent & Fleet, Nordic

to join our KONE’s People & Communications team either in Stockholm, Sweden or Espoo, Finland.

The purpose of the role of HR Coordinator, Talent & Fleet, Nordic is being responsible for recruitment coordination, employee lifecycle administration, company car management and operational HR support across the Nordic region. The role ensures an efficient and professional employee experience from candidate attraction through onboarding and employment.

This role reports to the Business Partner, People and Communication, KONE Doors.

Key Responsibilities

• Coordinating recruitment processes across the Nordic region from sourcing to offer administration.
• Managing employment contracts, employee data, onboarding, and offboarding activities.
• Administering the Nordic company car fleet and collaborating with external suppliers.
• Supporting learning and development activities and maintaining training records.
• Providing operational HR support to managers and employees.
• Ensuring data quality, compliance, and efficient HR processes across the employee lifecycle.

What you’ll bring

• Relevant university degree or equivalent qualification.
• Proven experience in HR coordination, recruitment, employee lifecycle processes, or other HR operational roles.
• Strong administrative skills with ability to manage multiple priorities simultaneously.
• Experience working with HR tools/ systems, recruitment platforms, and employee data management.
• Knowledge of Nordic employment practices and HR processes.
• Experience in company car fleet administration, benefits administration, or vendor management is an advantage.
• Strong communication and stakeholder management skills, with the ability to interact in an international corporate environment professionally and supporting employees, managers, candidates, and external partners.
• Structured, service-minded, and proactive way of working, with a continuous improvement mindset.
• Given the Nordic scope of the role, strong Finnish and Swedish language skills are highly desirable. Fluency in English, both written and spoken, is required.

Why join us?

This is a diverse Nordic HR Coordinator role with broad responsibilities across recruitment, HR operations, employee administration, learning coordination, and fleet management. You will play a key role in delivering a seamless employee experience while driving operational excellence and continuous improvement across the Nordic organization. The position offers excellent exposure to both Talent Acquisition and HR Operations in an international environment.

At KONE, you will join a diverse international community shaping the future of cities and enabling safe, sustainable and intelligent people flow for millions of people every day. You will be part of an ambitious team where clarity, practical problem solving, high standards and measurable impact matter.

For additional information please contact Vanja Shaswar, Business Partner People and Communications KDB [e-mail] .

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://kone.com/global/en/careers.html