Global Talent Scheduling & Operations Coordinator

ICEYE; Espoo; On-site; EUR 42,000 - 60,000; Full time

Job summary

ICEYE is seeking a Talent Attraction Coordinator in Espoo, Finland, to join a global Talent Attraction team. The role focuses on interview scheduling across multiple time zones, coordinating onsite visits worldwide, and ensuring a seamless candidate experience throughout the recruitment process.

You will help drive process improvements, maintain recruiting tools, and collaborate with HR Operations, IT, and executive assistants to ensure a smooth onboarding process in a fast-paced global

Qualifications

• 1+ years in a recruiting coordinator, recruiting operations, or HR role.
• Experience supporting or managing scheduling programs.
• Excellent communication, attention to the details, organization and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Schedule interviews across multiple time zones, ensuring timely communication and a seamless candidate experience.
• Serve as a point of contact for all recruiters as the scheduling aficionado.
• Manage recruiting calendars and coordinate logistics for interviews, recruiting events, and debriefs.
• Manage all travel itineraries for formal interviews onsite in any of our offices worldwide.
• At the core of talent acquisition lies recruiting coordination, which is the primary focus of this role.
• Develop and maintain documentation, workflows, and best practices for recruiting operations and scheduling efficiency.
• Analyze recruiting metrics and provide actionable insights to improve scheduling efficiency and results/outcomes.
• Partner with cross-functional teams to ensure alignment and integration of recruiting programs to ensure a strong onboarding process.
• Support the implementation and administration of ATS and other recruiting/scheduling tools.
• Identify opportunities for automation and process improvement within recruiting workflows.
• Maintain accurate data and reporting on recruitment activities, funnel metrics, and program KPIs.

Skills

Scheduling coordination

Communication

Organization

Prioritization

Tools

ATS platforms (Greenhouse/Lever)

Job description

ICEYE is seeking a Talent Attraction Coordinator in Espoo, Finland, to join a global Talent Attraction team. The role focuses on interview scheduling across multiple time zones, coordinating onsite visits worldwide, and ensuring a seamless candidate experience throughout the recruitment process.

You will help drive process improvements, maintain recruiting tools, and collaborate with HR Operations, IT, and executive assistants to ensure a smooth onboarding process in a fast-paced global