Executive Assistant, Technology Leadership and Engagement

Fortum; Espoo; Hybrid; EUR 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid work model

Job summary

Fortum in Espoo, Finland seeks an energetic Executive Assistant and Team Lead for Technology Support and Engagement. You will lead executive assistants and engagement specialists, drive KPI reporting, and coordinate the CIO agenda with travel as needed.

The role requires a university degree, fluent English and Finnish, and strong digital and communication skills. Fortum offers a hybrid work model, flexible hours and a safe, inclusive workplace.

Qualifications

• Previous experience supporting senior technology leaders in EA, Chief of Staff, Team Lead or similar coordination role
• University-level degree such as BBA, HSO or similar preferred
• Fluent written and spoken English and Finnish; other languages are assets
• Strong digital skills and experience with modern productivity, collaboration and AI tools
• Strong information-seeking skills and ability to work in unfamiliar, rapidly changing environments
• Proactive and independent approach to assistance and support
• Ability to multitask with urgency and prioritization
• Excellent communication and interpersonal skills

Responsibilities

• Manage and develop technology leadership support and engagement team
• Ensure accuracy and timely delivery of Digital and Technology KPIs and reporting
• Coordinate SVP, IT agenda and daily work including appointments, events and documentation
• Drive IT's agenda by managing meetings, minutes, actions and agendas; travel may be required
• Coordinate leadership communications, engagement activities, events and initiatives
• Independently manage assigned administrative responsibilities and follow-up actions
• Position located in Espoo, Finland

Skills

Executive support

Team leadership

English proficiency

Finnish proficiency

Communication skills

Education

Bachelor degree in Business Administration or similar

Tools

Digital productivity tools

AI tools

Job description

Executive Assistant, Technology Leadership and Engagement

Perm/Temp: Regular

Espoo, FI

About the role

We are looking for an energetic Executive Assistant and Team Lead for Technology Support and Engagement with a positive "let's get this done" mindset. A creative and problem-solving personality is key to providing daily, proactive support on Executive and Management team level within the Fortum IT function - could this be you?

Key responsibilities will include but not be limited to

• Manage and develop the technology leadership support and engagement team, leading executive assistants and engagement specialists in delivering effective leadership support, coordination and engagement activities.
• Ensuring accuracy and timely delivery of Digital and Technology related KPIs and performance reporting.
• Supporting in tasks related to the SVP, IT (CIO) agenda and daily work including coordination of appointments, events, documentation and actions as needed.
• Supporting the IT Leadership Team by driving IT's agenda by managing the meeting schedule, taking minutes, managing action points, and co-creating meeting agendas. Participating in Leadership team meetings as required, which would include some travel.
• Coordinate leadership communications, engagement activities, events and initiatives that strengthen collaboration, culture and employee experience across the Digital and Technology area.
• Independently manage assigned administrative responsibilities, ensuring proactive follow-up, effective coordination and timely execution of agreed actions, outcomes and next steps.
• The position is located in Espoo, Finland.

About you

We will get you started and introduce you to our ways of working - however, we do appreciate:

• Previous experience supporting senior technology leaders, preferably in an Executive Assistant, Chief of Staff, Team Lead or similar coordination role.
• A university-level degree, such as BBA, HSO or similar, is an advantage.
• Fluent written and spoken English and Finnish; other languages are an asset.
• Strong digital skills and experience using modern productivity, collaboration and AI tools.
• Strong information-seeking skills and confidence working in unfamiliar contexts and rapidly changing environments.
• A proactive and independent approach to assistance and support.
• Ability to work in a multitasking environment where situational awareness, urgency and prioritization are essential.
• Excellent communication and interpersonal skills.

We offer you

At Fortum, we believe in a better future and want to be involved in shaping it. Our workplace is a safe place, both physically and mentally. You will grow with professional colleagues, being trusted and free to challenge yourself. We offer comprehensive benefits, flexible working hours, and hybrid work model to support your productivity, development and wellbeing. We are committed to build diverse teams where everyone feels included and is treated equally.

More information about our culture and benefits can be found here .

Espoo office is a smoke-free workplace.

To be selected for the position, the applicant must go through background clearance and a health examination including drug testing.

We are Fortum

Fortum is a Nordic energy company. We generate and deliver reliable energy to our customers and the Nordic energy system while at the same time helping industries decarbonise their processes and grow. Our core operations comprise efficient and best-in-class low-carbon power generation, customer services, and heating and cooling. Fortum's power generation is already 99% from renewable or nuclear sources with one of the lowest specific CO2-emissions in Europe. We are guided by our ambitious SBTi-validated emission reduction targets on our way towards net-zero by 2040. For our ~4,500 employees, we commit to be a safe and inspiring workplace. Fortum's share is listed on Nasdaq Helsinki. fortum.com