Workplace Experience Specialist

Themis Solutions Inc.; Laza; Híbrido; EUR 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Pet friendly workspace

Hybrid work model

Healthcare benefits

Paid time off

Descripción de la vacante

Clio in Barcelona is seeking a Facilities Coordinator to oversee front office operations, space upkeep, and site accessibility, coordinating with IT and Security. You will conduct site tours, manage vendor relationships for F&B and supplies, and help plan internal and external events.

The role supports a hybrid work environment with regular facility inspections and compliance with local regulations, ensuring a welcoming, safe workplace for employees and visitors.

Responsabilidades

• Front office management and reception, including visitor and employee sign-in and access systems.
• Maintain facility space, ensuring cleanliness and welcoming feel; light cleaning of communal spaces.
• Identify facility deficiencies and coordinate repairs; track deficiency status.
• Oversee physical security, site access badges, and liaise with IT/Security as needed.
• Assist with workplace technology systems, including AV equipment and space ops software.
• Plan, coordinate, and host internal/external events and company meetings.
• Maintain workplace policies to ensure compliance with local regulations.
• Collaborate with People, IT, and OCEO to execute workplace programs.
• Regular facility inspections of mechanical, electrical, and structural systems.

Descripción del empleo

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

• Front office management and reception, including visitor and employee sign-in and access systems, mail management, and all other shipping/receiving;
• Orienting employees and guests to the space through conducting site tours and wayfinding;
• Maintenance of office space, ensuring they are well-stocked, clean, and welcoming; including light cleaning of communal spaces
• Identify facility deficiencies, coordinate repairs, and track deficiency status
• Maintenance of facility, completing regular facility inspections, keeping up-to-date facility inspection records, and coordination with building services for repairs and maintenance
• Act as the local contact for planning and coordination of onsite design-build projects, renovations, and office relocations as needed
• Planning, coordination, communication, and hosting of internal and external events, including company meetings, monthly mixers, holiday parties, and team socials/on-sites.
• Maintain workplace policies and procedures to ensure compliance with local and federal regulations
• Collaborate with cross-functional teams, including People, IT, and OCEO, to ensure workplace policies and programs are executed and aligned with business objectives
• Regular facility inspections to ensure all mechanical, electrical, and structural systems are operational,
• Oversight of the physical security of Clio's office ensuring secured systems are operational, site access badges are managed, and liaising IT/Security team as needed;
• Sit on the Global H&S Committee and assist with H&S investigations as needed;
• Assist with workplace technology systems, including AV equipment, video conferencing systems, and space operations software;
• Manage vendor relationships for F&B, socials, and office supplies
• Tracking and processing workplace experience expenses through internal software programs
• Collect and analyze data to measure the effectiveness of workplace experience programs and recommend improvements;

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

Top-tier medical and dental coverage at preferred employee pricing for you and your family, with access from Day 1.

Clio offers a flexible hybrid work environment with intentional in-person gatherings to build connection.

23 Days Paid Time Off + Company Observed Holidays including short Fridays as well as a summer schedule for work-life balance.

Professional development and growth options

Pet friendly workspace in our Barcelona office

Company events and social-impact programs that reinforce our shared values, community, and culture.

Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Please note salary bands may differ based on location and local currency. Additionally, benefits may differ depending on the employee's location.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated todiversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions.

Disclaimer: We only communicate with candidates through official @clio.com email addresses.

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