Workplace Experience Specialist

Themis Solutions Spain, S.L.U.; Barcelona; Presencial; EUR 35.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary

Top-tier medical and dental coverage

Flexible hybrid work environment

23 days paid time off

Professional development options

Pet-friendly workspace

Company events and social-impact programs

Descripción de la vacante

Themis Solutions Spain, S.L.U. is seeking a professional to manage front office operations and facilitate events in Barcelona. This role includes responsibilities such as overseeing facility inspections, maintaining office cleanliness, and coordinating repairs and events.

Ideal candidates will embrace a flexible hybrid work environment and have access to generous benefits like top-tier medical coverage and paid time off. Emphasis is placed on creating a welcoming workspace, making it suitable for all employees.

Responsabilidades

• Manage front office and reception duties, including visitor sign-in
• Maintain clean and welcoming office space
• Identify and coordinate repairs for facility deficiencies
• Plan and host internal and external events

Descripción del empleo

Responsibilities

• Front office management and reception, including visitor and employee sign‑in and access systems, mail management, and shipping/receiving.
• Orient employees and guests through site tours and wayfinding.
• Maintain office space to be well‑stocked, clean, and welcoming, including light cleaning of communal areas.
• Identify facility deficiencies, coordinate repairs, and track deficiency status.
• Conduct regular facility inspections, keep inspection records up‑to‑date, and coordinate with building services for repairs and maintenance.
• Serve as the local contact for planning and coordinating onsite design‑build projects, renovations, and office relocations.
• Plan, coordinate, communicate, and host internal and external events such as company meetings, monthly mixers, holiday parties, and team socials/on‑sites.
• Maintain workplace policies and procedures to ensure compliance with local and federal regulations.
• Collaborate with cross‑functional teams (People, IT, OCEO) to align workplace policies and programs with business objectives.
• Conduct regular facility inspections to ensure all mechanical, electrical, and structural systems are operational.
• Oversee physical security: ensure secured systems are operational, manage site access badges, and liaise with IT/Security teams as needed.
• Participate in the Global H\&S Committee and assist with H\&S investigations as needed.
• Assist with workplace technology systems, including AV equipment, video conferencing systems, and space operations software.
• Manage vendor relationships for F\&B, socials, and office supplies.
• Track and process workplace experience expenses through internal software programs.
• Collect and analyze data to measure the effectiveness of workplace experience programs and recommend improvements.

Benefits

• Competitive, equitable salary.
• Top‑tier medical and dental coverage at preferred employee pricing for employees and families, with access from Day1.
• Flexible hybrid work environment with intentional in‑person gatherings.
• 23 days paid time off plus company‑observed holidays, including short Fridays and a summer schedule.
• Professional development and growth options.
• Pet‑friendly workspace in our Barcelona office.
• Company events and social‑impact programs.
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.
• Salary bands and benefits may vary based on location and local currency.

Equal Employment Opportunity & Accessibility

We are committed to equal employment and encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. If you require an accommodation, please let us know and we will work with you to meet your needs.