Workplace Coordinator Barcelona

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Client:

Criteo

Location:

Barcelona, Spain

Job Category:

Other

EU work permit required:

Yes

Job Views:

3

Posted:

25.04.2025

Expiry Date:

09.06.2025

Job Description:

What You'll Do:

As part of the Criteo Workplace team (WP), the Workplace Coordinator (France) will focus on soft services while working side by side with vendors and partners (landlords) to ensure smooth day-to-day operations in our Barcelona office.

This position requires a high level of service attitude, communication, and negotiation skills. It is ideal for an ambitious workplace coordinator looking to work in a dynamic and international environment while developing skills in people concierge, budgetary involvement, and innovative & creative incentives.

This role requires full-time physical presence at the office.

Responsibilities:

1. Report to the Workplace Manager and help oversee workplace operations for our Barcelona office.
2. Partner with other workplace coordinators & managers in EMEA to run the offices, maintain relationships with Criteos, and implement new technologies and procedures.
3. Take responsibility for day-to-day office services and collaborate with in-house vendors (technicians, cleaning) and lead partners (hospitality for guests and employees, janitorial, maintenance, etc.).
4. Act as an interface to all stakeholders to ensure world-class services.
5. Assist with organization of internal & external events, coordinating logistics (security, building access, room setup, catering).
6. Manage last-minute changes and ensure smooth execution for all teams involved.
7. Maintain accurate floor plans and allocate desk space to teams via Office Space and coordinate office moves while updating Mapiq.
8. Be the WP face to our internal customers in Barcelona, approachable for questions and comments.
9. Facilitate communication and WP’s brand between Criteo offices.
10. Coordinate integration of new employees into Criteo life and drive change management and cultural onboarding.
11. Monitor consistent work processes and high service levels across locations.
12. Assist with coordination of facilities for new starters (desk allocation, security cards).
13. Ensure all staff and visitors are informed and trained about health and safety standards.
14. Support business partners across the company in a complex and multicultural organization.
15. Help manage Capex & Opex budgets as needed.
16. Execute office renovation plans as required.
17. Act as a role model at all times.
18. Prepare shipments/pickups for employees’ first/last day.
19. Purchase and track office snacks/inventory.
20. Book and set up meeting rooms when requested.
21. Assign lockers to employees.
22. Manage supplier orders and tracking.

Who You Are:

1. Proactive with a positive attitude and attention to detail.
2. Dedicated to customer service and hospitality.
3. Organizational skills with a high degree of initiative and self-motivation.
4. Ability to manage multiple tasks and work flexibly under tight deadlines.
5. Knowledge of health & safety local compliance is a plus.
6. Excellent written and verbal communication skills.
7. Fluent in English and Spanish.

Qualifications:

1. Experience in customer service & problem solving.
2. Experience managing vendors and driving quality audits.
3. Ability to build and track budgets through forecasts.
4. Strong computer skills (Word, Excel, PowerPoint). Familiarity with social networks is a plus.