Veeva Vault Administrator: Compliance & Workflow Expert

TFS HealthScience; Madrid; Presencial; EUR 60.000 - 85.000; Jornada completa

Descripción de la vacante

TFS HealthScience seeks an experienced Veeva Vault Administrator to join its IT team from a home-based position in Europe. You will ensure reliable operation, configuration, and continuous improvement of the Veeva Vault platform to support regulated processes across Quality, Clinical and Regulatory teams.

Responsibilities include configuring workflows, managing user access, supporting quarterly releases, and ensuring GxP compliance.

Formación

• Bachelor’s degree in Information Technology, Life Sciences, or a related field.
• 4+ years of experience administering Veeva Vault (CLINICAL OPERATIONS) or similar content management systems.
• Certified in Veeva Vault.
• Strong understanding of document management processes in regulated industries.
• Experience with system configuration, workflows, and security models.
• Familiarity with GxP, FDA, or EMA regulatory requirements.

Responsabilidades

• Administer and maintain Veeva Vault applications (e.g., CTMS, eTMF, RIM).
• Configure workflows, lifecycles, document types, security settings, and metadata.
• Manage user roles, permissions, and access controls.
• Provide day‑to‑day support for end users, troubleshooting issues and resolving system errors.
• Develop and deliver training materials and sessions for new and existing users.
• Act as the primary point of contact for Vault‑related inquiries.
• Support Veeva Vault quarterly releases, including impact assessments, testing, and deployment.
• Manage system updates, enhancements, and change requests.
• Coordinate validation activities in regulated environments.
• Ensure system compliance with GxP and other regulatory standards.
• Support validation documentation (IQ/OQ/PQ), audits, and inspections.
• Maintain audit trails and ensure data integrity.
• Oversee document lifecycle management, including version control and archival.
• Ensure data quality, consistency, and governance within the system.
• Support data migrations and integrations with other systems.
• Collaborate with IT teams to manage integrations (APIs, middleware, etc.).
• Assist in troubleshooting system integrations and performance issues.
• Develop and maintain reports and dashboards.
• Identify opportunities to improve system efficiency and user experience.
• Recommend and implement best practices.

Conocimientos

Veeva Vault administration

Regulatory compliance

Documentation management

System configuration

GxP knowledge

Educación

Bachelor’s degree in Information Technology, Life Sciences, or a related field

Certified in Veeva Vault

Descripción del empleo

TFS HealthScience seeks an experienced Veeva Vault Administrator to join its IT team from a home-based position in Europe. You will ensure reliable operation, configuration, and continuous improvement of the Veeva Vault platform to support regulated processes across Quality, Clinical and Regulatory teams.

Responsibilities include configuring workflows, managing user access, supporting quarterly releases, and ensuring GxP compliance.