Travel and Expense Specialist (Fixed-term Contract)

Celonis; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Celonis, a leading company in Process Mining technology, seeks a Travel & Expense Specialist for a 6-month contract in Madrid. The role encompasses guiding booking arrangements, processing expenses, and supporting event logistics. Ideal candidates will possess a relevant degree and proven experience in business travel or finance, alongside strong English proficiency and organizational skills.

Servicios

Generous PTO

Hybrid working options

Company equity (RSUs)

Comprehensive benefits

Extensive parental leave

Dedicated volunteer days

Gym subsidies

Formación

• At least 1 year of experience in business travel or finance.
• Fluency in English is essential; other languages are a plus.
• Ability to manage multiple stakeholders effectively.

Responsabilidades

• Guide employees in booking travel arrangements.
• Review and process employee expense reports.
• Act as primary contact for employee support regarding travel and expenses.

Conocimientos

Business fluency in English

Organized

Detail-oriented

Analytical

Proactive

Educación

BA and/or MA Degree in Finance, Economics, Tourism, or similar

Descripción del empleo

We're Celonis, the global leader in Process Mining technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing data and intelligence at the core of business processes - and for that, we need you to join us.

The Team

The Travel & Expense department takes care of almost every part of the process from the moment an employee needs to make a booking to travel until their expenses are fully approved and ready for payment, among other topics

The Role

As a Travel & Expense Specialist (Fixed-term Contract; 6 months), you will report to the Travel & Expense Operations Manager in Madrid, supporting the team in various departmental tasks, with a primary focus on travel and expenses-related responsibilities.

The work you’ll do:

Travel:

• Guide employees in booking travel arrangements such as flights, hotels, and ground transportation using our booking tool.
• Monitor travel bookings for issues or complaints, escalating concerns to ensure prompt resolution.
• Support the Travel Manager with the Preferred Vendors Program, including hotel negotiations, contract management, and rate uploads to the booking system.
• Collaborate with the sustainability team on carbon accounting and eco-conscious travel initiatives.

Event Support:

• Partner with the Global Events team and other departments to coordinate travel logistics for company events.
• Contribute to event planning by assisting with budgeting, drafting guidelines, creating invitations, and more.

Expenses:

• Review and process employee expense reports, ensuring compliance with company policies.
• Flag and escalate policy violations when necessary.
• Respond to inquiries related to travel and expense processes.
• Manage the Corporate Card program administration.

Other

• Act as a primary contact for employee support, delivering excellent service to both internal and external stakeholders.
• Maintain and update content on the intranet and standard operating procedures (SOPs).
• Create and facilitate training sessions and materials for employees as needed.
• Identify and report technical issues, coordinating with the relevant IT teams or external vendors for resolution.
• Identify technical issues and coordinate with IT or vendors for resolution.
• Handle ad-hoc tasks and support audit and reporting needs.
• Administer relevant systems as required.
• Continuously seek and implement opportunities for process improvement.

The qualification you need:

• BA and/or MA Degree, preferably in Finance, Economics, Tourism, or similar.
• At least 1 year of experience in business travel, finance, or the administration industry
• Business fluency in English is a Must-have. (Applications in Spanish will be automatically discarded). Other European languages are a plus.
• Target-driven, quick learner, curious, proactive, and resourceful.
• Organized, detail-oriented, and analytical.
• Resilient, assertive, and able to challenge multiple Stakeholders & Leadership in decision-making.
• Keen to deliver best-in-class customer experience to any internal or external stakeholder of Celonis (suppliers, customers, employees).

What Celonis Can Offer You:

• Pioneer Innovation:Work with the leading, award-winning process mining technology, shaping the future of business.
• Accelerate Your Growth:Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities.
• Receive Exceptional Benefits:Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, andmuch more.
• Prioritize Your Well-being:Access to resources such as gym subsidies, counseling, and well-being programs.
• Connect and Belong:Find community and support through dedicated inclusion and belonging programs.
• Make Meaningful Impact:Be part of a company driven by strongvaluesthat guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future.
• Collaborate Globally:Join a dynamic, international team of talented individuals.
• Empowered Environment:Contribute your ideas in an open culture with autonomous teams.

About Us:

Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It’s system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.

Get familiar with the Celonis Process Intelligence Platform by watching this video.

Celonis Inclusion Statement:

At Celonis, we believe our people make us who we are and that “The Best Team Wins”. We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.

Your Privacy:

Any information you submit to Celonis as part of your application will be processed in accordance with Celonis’ Accessibility and Candidate Notices

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