Transport & Customs Administrator

Utilita Arena; Madrid; Híbrido; EUR 28.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Childcare vouchers

Health insurance with Aegon

Wellhub app access for activities

Generali pension scheme after first 12

Hybrid work with up to 52 days remote

Pluxee restaurant card

Descripción de la vacante

Legends Global is seeking a Transportation and Customs Administrator in Madrid with strong English and Spanish, and experience coordinating international distribution, customs, and last-mile delivery. The role focuses on end-to-end logistics, cost control, and regulatory compliance in a fast-paced, multi-channel retail environment.

You will work hybrid in Spain, supporting logistics projects, carrier relationships, and KPI reporting to improve service levels across B2C and B2B channels.

Formación

• Academic background in International Trade, Logistics, Transportation, Customs Administration, Supply Chain Management, or related field.
• Fluent both in English and Spanish.
• Experience coordinating carriers, customs brokers, suppliers, and last-mile delivery providers.
• Strong digital literacy, including advanced Microsoft Excel capabilities.
• Programming & Data Technologies knowledge is a plus.

Responsabilidades

• Coordinate global retail distribution for B2C and B2B channels, import/export process, and liaise with 3PL warehousing teams and carriers.
• Monitor carrier shipping costs and validate monthly invoices.
• Validate shipping documents (B/L, invoices, packing lists) and manage customs clearance documentation.
• Schedule and track deliveries and returns end-to-end with timely corrective actions.
• Collaborate with warehouse teams, carriers, customs authorities, and international teams to resolve incidents and maintain service levels.
• Prepare and communicate daily, weekly, and monthly KPI reporting for visibility and performance.
• Support implementation of Transportation solutions and logistics projects as directed by Logistics Managers in Spain.

Conocimientos

Fluent English

Fluent Spanish

Analytical skills

Problem solving

Autonomy

Numerical skills

Educación

Degree in International Trade / Logistics

Herramientas

Microsoft Excel

Descripción del empleo

ABOUT LEGENDS GLOBAL

Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions – from venue development and event programming to revenue strategy and hospitality.

We take a 360-degree, data-driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide.

Our organisation is committed to fostering an inclusive and forward-thinking environment where diversity drives innovation and collaboration. Guided by our values of Align, Scale, Connect, Team and Win... we create a culture where everyone has the opportunity to thrive.

ABOUT THE ROLE

The Transportation and Customs Administrator partners with the Logistics Managers and Legends Carriers and 3PLs to:

1) coordinate global distribution from/to international distribution centers, stores, event venues, and final customers and

2) support the implementation of different transportation solutions and process improvements.

WHAT WE CAN OFFER

• - Childcare vouchers to make family life a little easier
• - Access to a comprehensive health insurance plan with Aegon, available at a preferential employee rate to help keep you and your loved ones covered
• - Wellhub app access to get your game on with your favourite sporting activities and keeping you active.
• - The opportunity to enroll Generali’s pension scheme after your first year with the company, supporting your long-term financial wellbeing and future planning.
• - a flexible hybrid work setting giving you up to 52 days a year to work from home!
• - a Pluxee restaurant card to treat yourself to great meals.

KEY RESPONSIBILITIES

• Coordinate the global retail distribution for B2C and B2B channels, product import and export process, controlling logistics service partners contracted for distribution services. You will also liaise with the 3PL warehousing teams and carriers.
• Monitor carrier shipping cost and validate monthly invoices.
• Be well-versed in shipping documents; validate B/L, invoices, packing lists, and coordinate documentation related to national and international shipments and customs clearance. Support the adoption of any regulatory change or new requirements.
• Arrange and track deliveries and returns end-to-end and take timely corrective actions on any deviations.
• Collaborate with warehouse teams, carriers, customs authorities, and international transportation teams to resolve distribution-related incidents and ensure service levels are maintained
• Contribute to operational visibility and performance management through the preparation and communication of daily, weekly, and monthly KPI reporting
• Support the implementation of different Transportation solutions, logistic projects and other logistic and transportation process improvements as assigned and directed by the Logistic Managers in Spain.

QUALIFICATIONS & CORE COMPETENCIES

At Legends Global, we are looking for an individual with the energy and desire to work in a fast paced and multi-channel retail trading environment where they have shown strong numerical and planning skills.

Qualifications:

• Academic background in International Trade, Logistics, Transportation, Customs Administration, Supply Chain Management, or a related field.
• Fluent both in English and Spanish.
• Previous experience coordinating carriers, customs brokers, suppliers, and last-mile delivery providers.
• Strong digital literacy, including advanced Microsoft Excel capabilities.
• Programming & Data Technologies knowledge will be an added advantage.

Core Competencies:

• Demonstrates adaptability and agility in responding to changing business, regulatory, and operational requirements.
• Maintains a strong commitment to compliance, operational excellence, and continuous improvement.
• Takes ownership of responsibilities, working with a high degree of autonomy, accountability, and initiative.
• Applies strong analytical and problem-solving skills to identify opportunities and resolve operational challenges.
• Delivers results through a detail-oriented, proactive, and service-focused approach.
• Works effectively within diverse, international, and cross-functional teams.

INCLUSIVE WORKPLACE

At Legends Global we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.

We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.

If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs.