Timesheet Administrator

Workwell For Recruiters; Barcelona; Hybrid; EUR 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid workplace

Job summary

Workwell Global is seeking a meticulous Timesheet Administrator to manage end-to-end timesheet processing for workers and contractors across the EU and ROW in a hybrid Barcelona office.

You will handle high volumes with tight payroll deadlines, validate data, and keep precise records while collaborating with Payroll, Finance, Sales, and Client Services to ensure smooth processing. A detail-oriented, proactive communicator will thrive here.

Qualifications

• Has previous experience in timesheet administration, payroll administration, or a similar operational role.
• Is experienced in processing high volumes of administrative tasks accurately.
• Has excellent attention to detail and strong data entry skills.
• Communicates effectively with internal and external stakeholders.

Responsibilities

• Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
• Processing high volumes of timesheets within strict payroll and invoicing deadlines.
• Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
• Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
• Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
• Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.
• Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
• Responding to timesheet-related queries from workers, clients, and internal stakeholders.
• Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
• Producing reports on outstanding, overdue, and completed timesheets.
• Identifying process improvements to enhance efficiency, accuracy, and compliance.
• Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
• Identifying and suggesting process improvements to enhance timesheets efficiency.

Skills

Attention to detail

Data entry

Time management

Communication

Prioritization

Microsoft Office

Tools

ERP systems

CRM platforms

Microsoft Office

Job description

What you’ll be doing

• Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
• Processing high volumes of timesheets within strict payroll and invoicing deadlines.
• Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
• Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
• Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
• Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.
• Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
• Responding to timesheet-related queries from workers, clients, and internal stakeholders.
• Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
• Producing reports on outstanding, overdue, and completed timesheets.
• Identifying process improvements to enhance efficiency, accuracy, and compliance.
• Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
• Identifying and suggesting process improvements to enhance timesheets efficiency.

We’d like to hear from someone that

• Has previous experience in timesheet administration, payroll administration, or a similar operational role.
• Is experienced in processing high volumes of administrative tasks accurately.
• Has excellent attention to detail and strong data entry skills.
• Communicates effectively with internal and external stakeholders.
• Is highly organized, with excellent time management and prioritization skills.
• Works well under pressure and consistently meets deadlines.
• Has experience using ERP systems, CRM platforms, and Microsoft Office applications.
• Is confident managing multiple priorities in a fast-paced environment.
• Demonstrates strong problem-solving skills and a proactive approach to resolving discrepancies.
• Is self-motivated, accountable, and able to work independently.
• Learns quickly and adapts to new systems and processes.
• Demonstrates excellent attendance and punctuality.
• Has strong problem-solving skills and a proactive approach to resolving discrepancies.
• (Bonus) Has experience supporting international payroll or workforce management operations.

Salary is €26,000. However, after successful completion of probation, this will increase to €28,000

Brand: Workwell Global

Territory: EMEA

Location : Barcelona, Spain

Salary : €26,000 – €26,000

Workplace : Hybrid

Experience :MidHours : Mon – Fri 9:00 – 17:30