Tenders Specialist - Air Freight

PSA International; Algete; On-site; EUR 70,000 - 110,000; Full time

Job summary

PSA BDP is seeking a Tender Specialist to manage pricing-based air freight bid offers. You will dissect requirements, coordinate with Finance, Legal, HR and Sales for timely, high-quality proposals, while monitoring yield, risk, and compliance. Strong cross-functional collaboration and language skills are highly valued.

Based in Madrid, the role focuses on global RFQs, performance management, training, and process improvements within a dynamic, diverse team at PSA BDP.

Qualifications

• 10+ years of pricing, procurement or tender management experience.
• Experience with cross-functional teams and multicultural environments.
• Mastery of an additional language (German, French, Spanish, etc.) desirable.

Responsibilities

• Manage planning, organizing, directing and delivery of large-scale RFQs annually.
• Create in-depth bid analyses comparing current standing to initial rounds.
• Lead internal bidding preparation and milestone scheduling.
• Define and communicate pricing instructions and rate architecture.
• Ensure quality, time management and project completion.
• Coordinate input from Finance, Legal, HR, Sales/Marketing for final approvals.
• Maintain pipeline reports and train teammates to use TM tools.

Skills

Business English

MS Suite

Freight forwarding

Logistics & transportation

Advanced Excel

Education

Graduate degree

Job description

Job Description

About PSA BDP: PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide. We are a team that celebrates our unique diversity and close-knit community atmosphere.

Our core values begin at the very top and span the broad reach of our global community. We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.

Scope

The role of the Tender Specialist is that of a project manager in the context of crafting pricing-based air freight bid offers. The Tender Specialist is responsible for dissecting the business requirements and bidding instructions managing internal stakeholders and working with opportunity owners. The Tender Specialist is concerned with quality, compliance, market competitiveness and risk/yield analysis. The overall quality of the proposals submitted, their completeness and timeliness are their priority. Tender Specialists participate in performance management, reporting, team development, training and facilitation of access to tools.

Responsibilities

• Manage the planning, organizing, directing and delivery of large-scale global logistic RFQs annually
• Creating in-depth analyses of bids (where we stand versus 1st round etc).
• Lead Internal bidding preparation, scheduling internal communication milestones per bid (kick-off, review calls, RG, etc.)
• Define and communicate pricing instructions & rate architecture
• Ensure quality, time management and project completion
• Sanity checks and management of discrepancies
• Submission & Uploads
• Version Management & Additional pricing rounds
• Align company interests with customer requirements through scrupulous analysis of pricing data provided by global pricing colleagues and through coordination of input from Finance, Legal, Human Resources, and Sales/Marketing; present finalized project to upper management (including “C” level management) for final approval
• Measure performance, maintain pipeline reports, update statuses of submitted RFQs
• Train counterparts so as to enable them to use TM-run tools and resources
• Support other members of the team and take the initiative to suggest process improvements

Qualifications And Experience

• Education: Graduate from relevant and/or compatible programs
• Proficient in: Business English, MS Suite, freight forwarding, logistics & transportation
• Advanced excel skills
• Minimum 10 years of professional working experience in pricing, procurement, Tender Management, product development, inside sales, freight forwarding operations, etc.
• Previous experience with cross-functional teams, multicultural environments and project-based work is a must
• Mastery of an additional language (German, French, Spanish, etc.) is highly desirable