Technician Project and Executive Assistant - AI4HF

Euraxess; España; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

Una emocionante oportunidad se presenta en un dinámico entorno de investigación en Barcelona, donde tendrás un papel clave como Asistente de Proyecto y Ejecutivo. Este puesto es fundamental para la coordinación de proyectos de investigación financiados por la UE en el laboratorio de Inteligencia Artificial en Medicina. Serás responsable de la gestión administrativa y logística, brindando apoyo esencial al Investigador Principal y al equipo. Si buscas un entorno internacional y colaborativo, donde puedes contribuir a proyectos innovadores en el campo de la salud, esta es la oportunidad perfecta para ti.

Servicios

Horario flexible

Experiencia en investigación en una universidad prestigiosa

Ambiente de trabajo multicultural

Oportunidades de colaboración internacional

Formación

• Conocimientos en inglés y español y/o catalán.
• Experiencia en tareas administrativas en proyectos.

Responsabilidades

• Asistir al PI en la gestión de agenda y comunicación.
• Coordinar viajes y gestionar costos relacionados con proyectos.

Conocimientos

Inglés

Español

Catalán

Gestión del tiempo

Trabajo en equipo

Atención al detalle

Educación

Título universitario

Herramientas

Software de gestión de proyectos

Descripción del empleo

Department : OPIR

Research Field : Other

Researcher Profile : First Stage Researcher (R1)

Positions : Bachelor Positions

Country : Spain

Application Deadline : 25 Apr 2025 - 23 : 59 (Europe / Madrid)

Type of Contract : Temporary

Job Status : Full-time

Offer Starting Date : 1 Sep 2025

Is the job funded through the EU Research Framework Programme? Horizon Europe

Is the Job related to staff position within a Research Infrastructure? No

Offer Description

We are offering an exciting position as Project and Executive Assistant at the University of Barcelona, to support the coordination activities of European research projects within the Artificial Intelligence in Medicine lab. This role is crucial in ensuring the smooth administrative and operational management of the projects while also providing executive support to the Principal Investigator (PI) and team members. The Project and Executive Assistant will oversee key administrative and logistical aspects of the research projects and the lab, providing essential ‘back-office’ services for successful project execution and assisting the PI and team members in managing day-to-day tasks.

Key Responsibilities :

1. Executive Support to the PI and Team: Assist in managing the PI’s agenda, social networks, travel schedules, and any other activities he may need. Support BCN-AIM team members in their day-to-day communication, management, and administrative activities.
2. Travel Coordination: Organize and oversee travel arrangements for the PI and team members, including flights, accommodations, reimbursements, and expense tracking.
3. Project Administration & Management: Support the overall administration and coordination of EU-funded research projects, specifically managing purchases, reimbursements, and project-related travels.
4. Financial Tracking: Monitor all project-related costs in collaboration with the UB Research Service (Fundació Bosch i Gimpera).
5. Recruitment & Onboarding: Coordinate hiring processes for postdocs, technicians, and students joining the lab, as well as overseeing their onboarding process.
6. Visiting Student Enrolment: Handle the enrolment process for visiting students in the lab.
7. Purchasing & Reimbursements: Manage the procurement of lab materials and services, ensuring efficient processing of reimbursements related to the projects.
8. Administrative & Communication Support: Assist team members with internal and external communications. Help organize EU project-related meetings, workshops, and other events.

University Collaboration: Liaise with various administrative and research support services at the University of Barcelona to ensure smooth project operations.

We offer :

1. A dynamic position in beautiful Barcelona and its Mediterranean climate.
2. Research experience within a prestigious university (1st position in Spain).
3. Cutting-edge research in AI for healthcare in one of the most dynamic research groups in Europe (10 active projects including an ERC grant).
4. An international research environment with a multi-cultural team representing all continents.
5. Opportunities to collaborate with international and interdisciplinary collaborators as part of the European projects.

Flexible working hours, with possibility to telework.

The requirements for the position are :

1. Good knowledge of English and Spanish and/or Catalan.
2. Aptitude to work independently and meet deadlines.
3. Proven ability to prioritize a varied workload and meet tight deadlines while maintaining a high level of accuracy and attention to detail.
4. Experience with administrative tasks in projects.

Good team spirit and participation in the lab’s scientific life.

The research projects :

You will join our AI for cardiology team, as part of ongoing projects such as AI4HF and DataTools4Heart, funded by the European Commission and some coordinated by our lab. In these projects, we are developing new trustworthy AI solutions for a personalized medicine approach to tailor the care models in the field of cardiovascular diseases. In particular, we are interested in new AI solutions for risk assessment and patient management. The project will build on a unique set of big data repositories, real-world hospital data, trustworthy AI methods, computational tools, and clinical results from major EU-funded projects in cardiology leveraging federated learning. Should you join our team, you will collaborate with several technical and clinical partners within and outside Europe (e.g., in the Netherlands, United Kingdom, Greece, Spain, Belgium, France, Germany, Portugal, Peru, Tanzania, Czechia, Turkey).

The Group :

The successful candidate will join the Artificial Intelligence in Medicine Lab, which is an integral part of the University of Barcelona’s Faculty of Mathematics and Computer Science. It is a young and dynamic research lab, highly active in international projects, and composed of more than 20 enthusiastic academics, researchers, students, and research managers, with expertise in data science, machine/deep learning, biomedical informatics, biomedical ethics, and health-related applications. The research team has an established track record in coordination and participation in national, European, and international projects in biomedical data science and medical AI (e.g., EuCanImage, LongITools, HealthyCloud, RadioVal, DataTools4Heart, Youth-GEMs, HappyMums, AIMIX, AI4HF, YOUTHreach).

The Institution :

The University of Barcelona (UB), founded in 1450, is one of the oldest universities in Spain. It comprises a student body of 84,370 and 4,548 research staff members. With 73 undergraduate programs, 273 graduate programs, and 48 doctorate programs, UB is the largest university in Barcelona and Catalonia. The UB is ranked the first Spanish university according to several rankings (QS World University Rankings 2018, ARWU / Shanghai Ranking 2018). It is particularly interested in fostering international relations and, for many years, has managed an average of 150 European projects per year. Since January 2010, Universitat de Barcelona is part of the prestigious League of European Universities Research (LERU).

Eligibility criteria :

The selection is carried out by means of an interview, in which one or two questions related to the main function to be carried out in the programme or project will be asked. The interview is assessed with an overall score of zero (0) to ten (10).

The minimum score to pass is five (5) points. The assessment criteria for the interview are as follows :

1. Suitability of the candidate to the main function to be carried out.
2. Curricular experience.
3. Professional knowledge and skills.
4. Communication skills and motivation.

The selection board will preferably conduct the interview using a suitable online procedure.

Selection process :

A resolution of adjudication is issued to the person who, having passed the selection procedure, obtains the highest score and publishes the prioritized list of applicants who have passed the selection process, indicating the scores obtained, for subsequent recruitment, if necessary.

Additional comments :

The candidate proposed for hiring must accept the job offer within 5 working days from the date of notification of the selection.

Priority will be given to people with disabilities (Law 89 / 2015 of June 2, reserve of quota 2% in favour of people with disabilities in companies of 50 or more people).

Be aware that the starting date set in this offer is an estimate date. The official starting date will depend on the bureaucratic time that will take the preparation of the labour contract and presentation of the necessary documents to be hired by the selected candidate.