Technical Management Assistant in Palma

Confidential employer; Palma; Presencial; EUR 20.000 - 27.000; Jornada completa

Descripción de la vacante

Confidential employer in Mallorca seeks a Technical Management Assistant for a full-time, permanent role in the technical department. You will provide essential administrative and organizational support, ensuring smooth operations and compliance with regulatory requirements.

Key duties include handling work orders, planning visits, and coordinating maintenance contracts while preparing quotes and materials orders.

Formación

• Completed secondary education (ESO or equivalent).
• At least 12 months of relevant work experience.
• Proficient with Microsoft Word and Excel, and inventory/budgeting software.
• Valid driving license (Category B).
• Experience in HVAC, commercial refrigeration, or HORECA equipment sector is valued.

Responsabilidades

• Manage, review, and monitor work orders and technician intervention reports before invoicing.
• Plan and coordinate visits, repairs, preventive maintenance contracts, and follow-up appointments.
• Prepare quotes, request prices, and place orders for materials and spare parts.
• Manage technical documentation, equipment records, and support files for regulatory compliance.
• Communicate with clients, suppliers, and field technicians to ensure proper completion of work.
• Assist Technical Director with departmental administration and process improvements.

Conocimientos

MS Word

MS Excel

Inventory software

Budgeting software

Client communication

Planning

Scheduling

Educación

ESO or equivalent

Herramientas

Inventory management system

Budgeting tools

Descripción del empleo

Are you looking for an organized and responsible role in the technical sector in Mallorca? A company specializing in air conditioning, commercial refrigeration, and hospitality machinery is looking for a Technical Management Assistant to join their team in Palma. In this full-time position, you will work on a permanent contract, providing essential administrative and organizational support to the technical department.

In your day-to-day work, you will handle diverse tasks that keep operations running smoothly. Your key responsibilities include:

• Managing, reviewing, and monitoring work orders and technician intervention reports before invoicing.
• Planning and coordinating visits, repairs, preventive maintenance contracts, and follow-up appointments.
• Preparing quotes, requesting prices, and placing orders for materials, components, and spare parts.
• Managing technical documentation, equipment records, and support files for RITE and RSIF regulatory compliance.
• Communicating directly with clients, suppliers, and field technicians to ensure work is completed properly.
• Assisting the Technical Director with departmental administration and continuous improvement of internal procedures.

To be successful in this position, you should bring the following qualifications:

• Completed secondary education (ESO or equivalent).
• At least 12 months of relevant work experience.
• Proficient computer skills in Microsoft Word, Excel, as well as inventory and budgeting software.
• A valid driving license (Category B).
• Previous experience in the HVAC, commercial refrigeration, or HORECA equipment sector is highly valued.

The position offers a permanent contract starting in October 2026, with a full-time schedule from Monday to Friday, 08:00 to 16:00. The gross annual salary is 23,400 €.

Application deadline: September 24, 2026.