Team Assistant & Office Manager

JR Spain; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a skilled Team Assistant and Office Manager to support senior-level managers in a dynamic Madrid office. This role encompasses comprehensive administrative support, including managing schedules, organizing meetings, and coordinating travel arrangements. The ideal candidate will possess excellent communication skills in English and Spanish, along with strong organizational abilities. Join a collaborative environment where your attention to detail and proactive mindset will contribute to the efficient operations of the office. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity could be your perfect fit.

Formación

• Prior experience in a similar administrative role is preferred.
• Excellent written and verbal communication skills in English and Spanish.

Responsabilidades

• Manage calendars and scheduling for investment professionals.
• Oversee health insurance policies and claims for senior management.
• Coordinate travel arrangements and prepare expense reports.

Conocimientos

Communication Skills

Organizational Skills

Microsoft Office Proficiency

Time Management

Interpersonal Skills

Detail Orientation

Multitasking

Proactive Mindset

Educación

Bachelor's Degree

Herramientas

Microsoft Office

Descripción del empleo

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Our client is a European private equity firm focusing on mid-market transactions, providing solutions and businesses with industrial expertise and operating focus to accelerate growth and enhance value creation.

We are looking for a skilled and proactive Team Assistant (80%) & Office Manager/Co-ordinator (20%) to join their client’s Madrid office.

The role will provide comprehensive administrative support to senior-level managers and junior investment professionals, while also overseeing the efficient day-to-day operations of the office.

The responsibilities of this position include, but are not limited to:

• Managing calendars and scheduling for investment professionals.
• Organizing and preparing for meetings, including collecting documents and arranging refreshments.
• Coordinating travel arrangements (flights, accommodations, transportation, etc.).
• Preparing and managing travel and entertainment expense reports.
• Overseeing health insurance policies and claims for senior management.
• Handling phone calls, taking messages, and ensuring efficient communication.
• Managing office operations, including supplies, vendor coordination, contract administration, and insurance.
• Collecting and analyzing data to support operational and administrative needs.
• Drafting, reviewing, and sending communications on behalf of the team.
• Maintaining accurate records and documentation for investment professionals.
• Collaborating daily with Global Office Manager and team of assistants in other UK and European offices (e.g., London, Milan, Luxembourg) and providing cross-office support as needed.

Skills and Qualifications:

• Excellent written and verbal communication skills in both English and Spanish (other European languages are an advantage).
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong interpersonal skills and the ability to work independently as well as part of a local and remote team.
• Attention to detail and the ability to multitask effectively.
• A proactive and adaptable mindset, with a willingness to learn new systems and processes.
• Prior experience in a similar administrative role is preferred.

If you are an organized and detail-oriented professional looking for a dynamic and collaborative work environment, this opportunity with our client may be the perfect fit for you.