Team Assistant

Murzilli Consulting; Madrid; Presencial; EUR 25.000 - 45.000; Jornada completa

Descripción de la vacante

An established industry player in digital aviation consulting is seeking a detail-oriented Team Assistant to ensure smooth operations. This role involves organizing meetings, supporting administrative tasks, and maintaining a safe workplace environment. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional organizational and communication skills in both Spanish and English. Join a supportive and collaborative team in a dynamic international environment, where your contributions will help shape the future of aviation consulting.

Servicios

MacBook

Team Building Events

International Work Environment

Collaborative Work Environment

Formación

• Minimum 1 year of experience as an administrative assistant or similar role.
• Proficient in Microsoft Office Suite and scheduling software.

Responsabilidades

• Organize meetings and manage office supplies and inventory.
• Support bookkeeping tasks and assist with travel arrangements.
• Oversee facility operations and ensure compliance with safety regulations.

Conocimientos

Microsoft Office Suite

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Attention to Detail

Educación

Vocational Training

University Degree

Herramientas

Scheduling Software

Descripción del empleo

Murzilli Consulting, a digital aviation consultancy business unit operating within the M&K Global AG group, was established in Switzerland in 2020. It has expanded its presence with subsidiaries in Germany, Hungary, the United Kingdom, and Spain, making it a global player in the aviation consulting industry.

Our goal is to assist clients in achieving success with their regulation and compliance strategies and implementations. We act as a digital outsourced regulatory department, helping clients establish effective internal regulatory functions. Our focus is on emerging technologies in crewed and uncrewed aviation, advanced air mobility, and U-space.

We offer governments and private enterprises the opportunity to establish high-performing internal regulatory functions, along with services such as regulatory strategies, UAS and USSP certification, design verification, SORA approvals, and CE marking. Our customer base includes leading drone organisations who trust in our expertise.

Your Responsibilities :

As a Team Assistant, you will play a crucial role in ensuring the smooth and efficient functioning of our team. You will be responsible for a variety of administrative tasks, organizing meetings, supporting onsite team events and office operations. In addition to these core duties, you will also manage facilities, ensuring our workplace environment is safe, well-maintained, and fully operational, and act as a quality coordinator, helping to uphold and continuously improve internal processes and standards. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks simultaneously.

Key Responsibilities :

1. Meeting Organization :
   • Schedule and coordinate meetings with internal teams and clients.
   • Prepare and distribute meeting agendas and materials.
   • Ensure meeting rooms are prepared with necessary equipment and supplies.
   • Take minutes during meetings and follow up on action items.
2. Administrative Support :
   • Manage office supplies and inventory.
   • Handle incoming and outgoing correspondence.
   • Support bookkeeping tasks, such as recording transactions and maintaining financial records.
   • Assist with invoice collection and processing.
   • Assist and handle company’s purchasing.
   • Assist with travel arrangements and itineraries.
   • Maintain and update company records, databases, and filing systems.
   • Assist the Managing Director in the administrative tasks such as managing the agenda.
   • Create and format PowerPoint presentations for team members.
   • Ensure all presentations are professional, visually appealing, and align with company branding.
   • Assist in the preparation of reports, documents, and other materials as needed.
3. Process Development Support :
   • Support in the documentation of internal processes and procedures.
   • Assist in reviewing and updating the company’s operational processes.
   • Help ensure process documents are organized, accurate, and accessible.
   • Collaborate with the HR team to streamline onboarding and employee lifecycle processes.
4. General Office Administration :
   • Greet and assist visitors to the office.
   • Support the team with various administrative tasks and projects as required.
   • Maintain a clean and organized office environment.
   • Coordinate with the property management the proper maintenance of the office.
   • Ensure compliance with all office regulations and standards.
5. Facility Manager :
   • Oversee day-to-day facility operations to ensure a functional workspace.
   • Coordinate maintenance, repairs, and service providers.
   • Monitor compliance with local safety, fire, and environmental regulations.
   • Proactively identify opportunities to improve workplace efficiency.
6. Quality coordinator :
   • Support the Managing Director and the Quality Manager to manage and keep the ISO Quality System updated.
   • Assist in internal audits and quality documentation processes.
   • Help enforce company-wide compliance with defined quality standards and procedures.
   • Monitor corrective actions and continuous improvement initiatives.

Qualifications :

• Basic education and vocational training are required; a university degree will be highly valued.
• Minimum of 1 year of proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work under time pressure.
• Exceptional communication and interpersonal skills in Spanish and English.
• Ability to work independently and as part of a team.
• High degree of professionalism and confidentiality.
• Experience with scheduling software and tools.
• Ability to work and deal with regulations in local environment (Madrid).

What we offer :

• Fast-growing consulting company with a supreme network of partners.
• International work environment.
• Twice a year, team building working away weeks.
• MacBook.
• Supportive and collaborative work environment.