Team Administrative Assistant

Lucas Fox — A Dils company; Altea; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

A leading real estate firm in Altea, Spain, is seeking a Team Administrative Assistant to manage various administration tasks. The ideal candidate will be fluent in both English and Spanish, possess excellent organizational skills, and have previous experience in customer service. This full-time role offers job security and a performance-based bonus structure, along with a supportive and modern work environment.

Servicios

23 vacation days plus 2 personal days

Performance-based bonus

Training and personal development programs

Formación

• Previous experience in admin or customer service.
• A can-do attitude with creativity and motivation.
• Ability to work independently and in a diverse team.

Responsabilidades

• Manage back-office commercial and business tasks.
• Handle invoicing and financial management.
• Assist HR with onboarding and payroll.

Conocimientos

Fluent in English and Spanish

Organizational skills

Customer service experience

IT tools proficiency

Teamwork

Herramientas

Microsoft Office

Salesforce

Descripción del empleo

At Lucas Fox, we’re entering an exciting new chapter following our majority acquisition by Dils, a leading international real estate group. This opens doors to unmatched opportunities in Spain’s luxury real estate market, and now is the perfect time to join us.

• Lucas Fox is known for its exceptional portfolio of properties in Spain’s most sought-after locations. Our skilled, multilingual team sets the standard for excellence, delivering premium services to our clients. Present in Spain, Andorra, Portugal, and France.
• Dils, with over 50 years of experience and a strong presence in Italy, the Netherlands, and Portugal, is a leader in real estate innovation. Dils is transforming the Office, Retail, Logistics, Hospitality, and Residential sectors.

Together, we aim to DOUBLE our workforce in the next three years, fueled by significant investment and innovation. This is your chance to join a dynamic, digital-first team with limitless growth potential.

Role

In the Team Administrative Assistant role, you’ll handle all things admin, from keeping the office organized to managing back-office commercial and business tasks. You’ll be key to keeping everything running smoothly and stepping in to help where needed.

Here's what you’ll be diving into

1. Handling various accounting bits like invoicing and financial management.
2. Keeping our paperwork neat by managing all those important docs.
3. Being the CRM expert on all levels and lending a hand with IT.
4. Assisting our commercial and legal teams with their daily grind.
5. Taking charge of some cool marketing stuff to keep our brand shining.
6. Keeping the office running, from supplies to maintenance.
7. Welcoming clients with a smile and giving them top-notch service.
8. Helping out with reports, presentations, and sales reviews.
9. Leveling up our social media presence and engagement.
10. Jumping in to assist HR with onboarding, payroll, and more.

What we´re looking for

• Previous experience in admin or customer service.
• Fluent in English and Spanish.
• A can-do attitude with a dash of creativity and motivation.
• The ability to work independently and with a diverse group of folks.
• Coolness under pressure and superb organizational skills.
• A love for teamwork and collaboration.
• Skills with IT tools and Microsoft Office, bonus points for Salesforce.

What We Offer

• Job Security : Full-time permanent contract (40 hours / week).
• Competitive Compensation : Fixed salary with a performance-based bonus structure.
• Time Off : 23 vacation days per year plus 2 additional personal days.
• Training and personal development : Comprehensive onboarding and ongoing development programs.
• Work Environment : Join a modern, international team that values collaboration and excellence.

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

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