Support Services Manager

Navy Region Europe, Africa, Central Fleet and Family Readiness (FFR); Rota; Presencial; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

The Navy Region Europe, Africa, Central Fleet and Family Readiness is seeking a Support Services Manager to manage operational, financial, and administrative functions primarily for Morale, Welfare, and Recreation programs in Rota, Spain. The ideal candidate will possess extensive knowledge in budget management, procurement, and human resources. This position offers a unique opportunity to work within a diverse, multinational team, and manage various programs aimed at supporting Fleet & Family Readiness customers.

Servicios

Tax-free Post Allowance

Living Quarter Allowance

Access to Navy Exchange and Commissary

Formación

• Comprehensive knowledge of NAF budget and accounting policies.
• Extensive knowledge of business management principles and practices.
• Strong analytical skills for evaluating policies and program data.

Responsabilidades

• Provides operational and administrative management support.
• Oversees procurement and financial operations.
• Supervises and manages a multinational staff.

Conocimientos

Management

Financial Oversight

Human Resources

Administrative Support

Descripción del empleo

Summary

This is a position description to be used for incumbents at the Fleet & Family Readiness (FFR) Departments, FFR Support Service Center Division (N94) of US Naval Station (NS) Rota, Spain and US National Support Element (NSE) Lisbon, Madrid and Valencia. The position description identifies the major duties and responsibilities of the Support Services Manager including multiple business functions in support of Fleet & Family Readiness customers.

Duties

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Incumbent provides operational, financial, administrative, and organizational management support primarily to Morale, Welfare and Recreation (MWR) and Child and Youth Programs (CYP). Incumbent performs a combination of five or more of the following types of work:

Administration: Provides liaison with installation Administrative Department for official correspondence, taskers and senior management briefs. Coordinates MWR/CYP requirements with installation managers. Develops department-wide orientation and training programs. Exercises significant responsibilities in dealing with officials of other departments, or in advising management officials of higher rank.

Acquisition: Provides oversight and guidance for both Appropriated Fund (APF) and Non-Appropriated Fund (NAF) procurement, including review of purchase requests, and Government Purchase Card, and Flash Card transactions for both local and CONUS sources. Provides advice on effective and efficient methods for the acquisition of supplies and services. Supervises installation NAF Purchasing Agent.

Analysis: Develops guidance for installation level programs and participates with management in personnel, facility and fiscal planning. Assists with programming, analysis, and control of

personnel/funds; evaluates program staffing/funding plans and execution, identifies actual or potential problem areas. Performs continuous appraisal of utilization of departmental resources to accomplish program objectives and goals.

Human Resources/Civilian Payroll: Provides oversight and guidance for recruitment, selection, discipline, pay setting, performance awards and benefits/compensation for US and Local National NAF employees. Coordinates with local Civilian Human Resources Office for similar functions for US and Local National APF employees. Provides payroll accounting services for NAF employees. Serves as the primary Installation Security Manager for Local National NAF and AFP's background checks. Supervises installation NAF Human Resources Specialist.

Warehousing: Provides oversight of warehousing of APF and NAF supplies and equipment, including NAF retail inventory. Ensures completion and reconciliation of periodic inventories, controls over overages and shortages and appropriate disposition of unserviceable inventory. Supervises APF Warehouse Lead.

Marketing: Provides oversight and guidance for marketing support including audio-visual, print and Internet mediums to ensure use of most cost-effective methods. Also, oversees Commercial Sponsorship and Advertising programs. Supervises installation NAF Supervisory Marketing Specialist.

Information Systems: Provides oversight and guidance for Information technology support to MWR and CYP, including, but not limited to, timekeeping/point of sales/reservation systems. Supervises installation NAF Supervisory IT Specialist.

Internal Review/Managers Internal Control (MIC): Provides oversight to ensure accomplishment of surprise cash counts, control of petty cash, review of Uniform Management and Funding (UFM) eligibility, MIC assessments, overage/shortage controls, fixed asset inventories, warehouse inventories, etc., in support of periodic CNIC audits. Drafts responses to local Command Evaluation and Review Office reports. Drafts installation MWR/CYP audit responses for submission to region/HQ.

Accounting/Budgeting: Provides oversight and guidance for input and review of APF and NAF accounting documentation. Implementing legal and regulatory controls over approved budgets, providing advice on effective and efficient methods to obtain and use APF and NAF to support MWR/CYP programs and activities. Prepares and issues NAF travel orders. Supervises installation APF Supervisory Financial Specialist.

Supervisory Duties:

This position performs as a Supervisor of a multinational staff with different languages, religious, and social values comprised of US and LN (APF and NAF) employees. The incumbent will exercise significant responsibility as a second level supervisor in order to direct, coordinate, and oversee the work of subordinate supervisors and leaders. The incumbent will be required to make autonomous decisions in order to solve work problems that are presented by subordinate supervisors. The incumbent plans work, sets priorities and schedules work as necessary to assure effective and expeditious accomplishment of priority of work without adverse effect on regular and recurring work. Looks to improve production and quality of work. Assigns work to subordinates based on employee's capabilities, priorities and difficulty. Develops performance standards and evaluates employees' performance. A process of continual evaluation and communication will take place between the incumbent, subordinate supervisors, and nonsupervisory employees. Provides technical and administrative oversight, advice and instruction. Interviews candidates and recommends hiring, promotions, etc.

Requirements

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Conditions of employment

• Must possess and be able to maintain a current and valid U.S. state driver's license.
• This is a non-critical sensitive position requiring access to IT II system and/or PII.
• Position requires employee to obtain/maintain eligibility for a Secret security clearance. An Access National Agency Check Investigation (ANACI) is required via the SF86 Security Form.
  
  

Qualifications

Comprehensive and detailed knowledge and understanding of governing NAF budget and accounting policies, precedent setting decisions, procedures, pertinent laws and regulations and Installation policies to assure that budget forecasts, estimates, and services are provided in a manner consistent with applicable regulatory requirements and meets the needs of the supported customers.

Comprehensive and detailed knowledge and understanding of NAF contracting and NAF property management regulations, policies, rules and procedures to monitor internal controls, provide advice and assure NAF contracting and property management activities are accomplished in accordance with regulatory guidelines and meet mission requirements.

Extensive knowledge of business management principles, practices and techniques, and extensive and detailed knowledge of the principles and practices of the operating programs and their interrelationship in order to provide qualitative and quantitative assistance to various activities, and to recommend long-range program changes, new construction projects, and adjustments in operating programs and procedures.

Knowledge of the managerial, financial and employment plans, policies and programs of the organization and skill in projecting and anticipating organizational activity objectives and the effects of proposed changes within the programs.

Skill in analyzing policies and program data, delineating and assessing objectives, recommending strategies based on work operations, available resources, cost effectiveness, and progress or results desired.

Knowledge of Department of the Navy and Department of Defense resource management, personnel management, procurement, and logistical support systems as they relate to the directorate property management, property book accountability and warehousing of the APF and NAF property of the directorate.

Knowledge of a wide range of activities and services and customers' interests and needs to facilitate the development and conduct of fully satisfactory management support programs and to develop new and innovative concepts and approaches for increasing the financial stability of Fleet Readiness activities.

Knowledge of general business principles of financial planning, reporting, and of budgetary methods and processes for APF and NAF to ensure best use of resources and to plan for operating costs, major and minor construction, renovation and capital purchases.

Skill in modifying and/or developing appropriate methods, approaches and procedures for the most effective management of division programs.

Knowledge and ability to supervise, delegate work, and accomplish mission requirements through subordinate personnel.

Extensive knowledge of administrative procedures involving correspondence, forms, files, reports, training requests, security clearances, travel orders and vouchers, calendar management systems, etc. in order to assess and ensure all directorate administrative processes are in compliance with regulatory requirements and Installation directives.

Extensive knowledge of personnel management policies and procedures involving recruitment, a wide variety of personnel actions, manpower data, classification and position management, job descriptions, training, awards, career development and performance appraisals in order to monitor and assure accuracy of personnel actions, provide advice and assistance to directorate staff, and serve as liaison between directorate and the personnel offices.

Education

This position does not have a positive education requirement.

Additional information

Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

Selectees initially recruited from the United States or who are already on a Transportation Agreement may be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a Living Quarter Allowance (LQA), is paid to cover monthly housing and utility costs.

Applicants recruited from the United States are entitled to a tax-free Post Allowance (PA) In addition, incumbents are authorized use of the Navy Exchange, Defense Commissary and MWR programs. Additional information will be provided upon selection.

For useful information concerning living and working in Rota, Spain, please consult https://cnreurafcent.cnic.navy.mil/Installations/NAVSTA-Rota/

The Department of Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, genetic information or any other non-merit factor. The DON provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should call 011-39-081-568-5612 or e-mail their request to [e-mail] to ensure proper consideration. The decision to grant an accommodation will be made on a case-by-case basis

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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