Supervisor Contracts

Icon; Alcobendas; On-site; EUR 110,000 - 150,000; Full time

Benefits offered by this job

Annual leave entitlements

Health insurance offerings

Retirement planning offerings

Employee assistance programme (global)

Life assurance

Job summary

ICON Strategic Solutions is seeking a Vendor Scoping Lead in Madrid/Alcobendas to own end-to-end scoping, budgeting, and vendor selection for clinical and non-clinical studies within the GDO portfolio.

You will negotiate budgets with service providers, ensure budgets are accurate and delivered on time, and align scope with governance frameworks. Strong collaboration with project teams and finance is essential.

Qualifications

• 5+ years of experience in drug development with direct exposure to clinical scoping, outsourcing, or vendor management
• Minimum 4 years of experience in clinical operations, vendor management, procurement, or financial analysis in a pharmaceutical or CRO environment
• Demonstrated experience supporting vendor scope negotiations and budget discussions with clinical service providers
• Familiarity with clinical trial outsourcing models and governance requirements
• Solid understanding of clinical trial budgeting and RFP processes
• Sound background of financial/controlling issues

Responsibilities

• Responsible for the end-to-end scoping, budgeting, and vendor selection process for clinical and non-clinical studies across the GDO portfolio
• Negotiating clinical trial budgets up to >100mio €
• Interface with the Contract Services team, facilitating the translation of governance approved scope and budget into executed contracts
• Responsible for budget negotiations with service providers
• Responsible for an optimal balance between time, cost and quality considerations in study scope negotiations taking into account the global business objectives as well as the GDO outsourcing strategy and the individual project needs
• Consulted regarding coordination and management of structured evaluations of existing preferred service providers and other vendors
• Supports the maintenance of a list of preferred/qualified service providers (incl. a catalogue of available services)
• As a key member of the study team, represents through direct collaborations with counterparts and service providers
• Responsible for conducting all activities in compliance with clients Code of Conduct, existing Quality Documents, and all applicable Guidelines and Policies as well as applicable laws and regulations
• Supports the development and adaptation of VSM business procedures (incl. Quality Documents)
• Supports the execution of Development outsourcing strategy

Skills

Budgeting

Vendor management

Contracting

Budget negotiations

Cross-functional collaboration

Financial analysis

Scenario analysis

Communication

English fluency

Education

Bachelor's degree in life sciences, business administration, finance

Job description

Vendor Scoping Lead

At ICON Strategic Solutions, you will work in a sponsor-dedicated model, supported by ICON’s global expertise.

As the world’s largest FSP organisation, with over 90 sponsor partnerships, we offer stability, career development and a collaborative environment where your work contributes to the development of treatments that benefit patients worldwide.

Reporting to the Head of Vendor Scoping Management, the Vendor Scoping Lead is accountable for the end-to-end scoping, budgeting, and vendor selection process for clinical and non-clinical studies across the GDO portfolio. The role ensures study budgets are accurate, competitive, and delivered on time to enable study start-up and governance approvals, negotiating clinical trial budgets.

• Responsible for managing project scoping of both Development and local/regional studies in cooperation with project teams during the lifecycle of a project
• Responsible for scope alignment and analysis of GDO vendor budgets
• Supports the identification of vendor needs together with internal customers
• Supports study team in preparing scenarios for governance interactions
• Supports study team in obtaining timely approval according to the relevant governance framework
• As applicable, supports preparation of sufficiently detailed request for proposal documents in cooperation with the internal customers
• Responsible for budget negotiations with service providers
• Interface with the Contract Services team, facilitating the translation of governance approved scope and budget into executed contracts
• Responsible for an optimal balance between time, cost and quality considerations in study scope negotiations taking into account the global business objectives as well as the GDO outsourcing strategy and the individual project needs
• Consulted regarding coordination and management of structured evaluations of existing preferred service providers and other vendors
• Supports the maintenance of a list of preferred/qualified service providers (incl. a catalogue of available services)
• As a key member of the study team, represents through direct collaborations with counterparts and service providers
• Responsible for conducting all activities in compliance with clients Code of Conduct, existing Quality Documents, and all applicable Guidelines and Policies as well as applicable laws and regulations
• Supports the development and adaptation of VSM business procedures (incl. Quality Documents)
• Supports the execution of Development outsourcing strategy
• Negotiating clinical trial budgets up to >100mio €

Strategic Impact

Accurate and timely vendor scoping is a direct enabler of study start-up speed and budget integrity across GDO's clinical portfolio. By delivering competitive, well-structured scoping packages and negotiating budgets up to >100M€, this role protects study timelines, reduces downstream financial variance, and enables GDO to meet its portfolio delivery commitments to R&D leadership.

Scope of People Responsibility

No direct reports. Executes vendor scoping activities in close collaboration with study teams, VOD&EI, COL, and Finance through lateral coordination. Works under the guidance of the Head of VSM and AssDir Vendor Scoping Leads on complex or high-value scoping cases.

Education

• Bachelor's degree in life sciences, business administration, finance, or a related field required
• Equivalent combination of education and relevant professional experience will be considered

Work Experience

• 5+ years of experience in drug development with direct exposure to clinical scoping, outsourcing, or vendor management
• Minimum 4 years of experience in clinical operations, vendor management, procurement, or financial analysis in a pharmaceutical or CRO environment
• Demonstrated experience supporting vendor scope negotiations and budget discussions with clinical service providers
• Familiarity with clinical trial outsourcing models and governance requirements
• Solid understanding of clinical trial budgeting and RFP processes
• Sound background of financial/controlling issues

Job specific Competencies & Skills

• Embodied character attributes: accountability, results focus, growth mindset, agility, collaboration, system awareness
• Demonstrated learned skills: business acumen, decision making, critical thinking, communication, prioritization, risk-based thinking
• Good understanding of clinical trial vendor scoping processes, outsourcing models, and budget governance
• Advanced cost modeling and scenario analysis
• Vendor landscape intelligence and benchmarking
• Ability to translate operational requirements into vendor scope
• Advanced financial acumen and ROI optimization
• Analytical and detail-oriented: able to evaluate vendor proposals and support cost scenario modelling
• Collaborative team player: works effectively with study teams, COL, and Finance to align on vendor scope and budget
• Good communicator: able to prepare clear scoping documentation and governance materials
• Fluency in English (written and oral) is mandatory; additional languages are an asset

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply