Site Assistent / Administrator (m / f / d)

TEICON ENGINEERING; Tarragona; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

TEICON ENGINEERING is seeking a Site Assistent / Administrator for a major industrial project in Tarragona. The role involves coordinating administrative tasks, managing logistics for personnel, and ensuring compliance with project regulations. Candidates should have experience in large construction sites, strong organizational skills, and the ability to work in a dynamic environment.

Formación

• Experience in administrative roles on large industrial construction sites.
• Knowledge of logistics, HR coordination, and procurement procedures.
• Fluency in English; Spanish or German is a plus.

Responsabilidades

• Coordinate and execute administrative activities at the construction site.
• Manage accommodation and transportation logistics for personnel.
• Support timekeeping and keep accurate attendance records.

Conocimientos

Logistics Planning

Procurement Procedures

Documentation Skills

Communication

Organisational Skills

Herramientas

MS Office

Descripción del empleo

Site Assistent / Administrator (m / f / d)

View job here

WE ARE THE ENABLERS

We stand for passionate project support at an excellent level. We successfully support internationally operating customers in the realisation of industrial projects with customised solutions. With our global team, we create the ideal conditions for successful industrial projects. The foundation of our success? Our employees, because with us it's the people who make the difference.

TEICON ENGINEERING is currently recruiting for a Site Assistent / Administrator (m / f / d) — either on a fixed-term contract or as a freelance consultant.

Site Assistent / Administrator (m / f / d)

Full Time

• With Professional Experience
• 6 / 5 / 25

YOUR PROJECT ASSIGNMENT

TEICON ENGINEERING invites you to join an ambitious project in Tarragona, where we’re constructing a state-of-the-art facility for the production of industrial gases. This role is your opportunity to become a key pillar in the administrative backbone of a major international project involving superstructures for methane and ethylene production, set to be transported to the United States.

• Project Location : Tarragona, Spain
• Start Date : As soon as possible
• Contract Type : Fixed-term employment or freelance contract
• Duration : Until end of February 2026, with possibility of extension (approx. 8 months)
• Workload : 56 hours per week, 6 days per week

YOUR RESPONSIBILITIES

• You coordinate and execute all administrative activities at the construction site in line with project goals, local regulations, and cost / time targets.
• You ensure the smooth mobilisation of local and international personnel in coordination with HR and subcontractors.
• You manage accommodation and transportation logistics, including visas, work permits, site access passes, and staff housing.
• You support timekeeping and verification of staff presence, including attendance tracking and headcounts in emergency situations.
• You prepare and maintain the Site Book with essential information for arriving staff, and coordinate the operation and maintenance of offices and site infrastructure.
• You handle local procurement tasks (e.g. office supplies, site consumables) and support the administration of petty cash and local accounts, where delegated.
• You coordinate occupational health services and the procurement of PPE, in cooperation with the HSE Manager.
• You ensure proper documentation and archiving of invoices, receipts, equipment lists, and other site-related records.
• You support the reuse or resale of surplus materials and coordinate reporting related to damage, defects or insurance claims.
• You contribute to the continuous improvement of administrative processes on site and support other departments as required.

YOUR PROFILE

• You have demonstrable experience in administrative roles on large industrial construction sites.
• You are well-versed in coordinating HR-related topics such as staff mobilisation, timekeeping, and accommodation.
• You have sound knowledge of logistics planning, procurement procedures, and local regulatory requirements (e.g. visas, permits, taxation).
• You work confidently with MS Office tools and have strong organisational and documentation skills.
• You communicate fluently in English; Spanish or German language skills are considered an advantage.
• You are proactive, structured, and a natural communicator who thrives in dynamic site environments.
• You are flexible and available to work extended hours or weekends as required.

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