Senior Executive Assistant to the CEO (CEO Office)

Constructor Labs; Barcelona; Hybrid; EUR 70,000 - 110,000; Full time

Benefits offered by this job

Choice of work equipment

English classes

Flexible schedule

Newborn bonus

Patent remuneration

Paid leave

Remote work in locations without our/

Job summary

Constructor Group in Barcelona seeks a Senior Executive Assistant to support the Founder. You will manage complex calendars, coordinate travel, prepare briefings, and handle both personal and professional logistics with discretion.

The role requires exceptional organizational skills, proactive problem-solving, and the ability to operate across multiple time zones, including availability 24/7 as needed.

Qualifications

• Experience providing high-level executive support to C-suite or founder-level executives.
• Strong calendar management, travel planning, and briefing preparation.
• Proactive problem-solving and ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal English communication; additional languages advantageous.

Responsibilities

• Provide high-level administrative support for the Founder and family as needed.
• Manage complex calendars, schedule meetings, organize travel, and prepare briefings and materials.
• Coordinate personal and professional logistics for the CEO, including travel and events.
• Anticipate executive needs, maintain confidentiality, and ensure professional communication across time zones.

Skills

Executive support

Calendar management

Travel coordination

English proficiency

Discretion and confidentiality

Multitasking

Client and stakeholder management

Tools

MS Outlook

Productivity tools

AI assistants

Job description

Our mission

Constructor’s mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.

With strong expertise in machine intelligence and data science, Constructor’s all-in-one platform for education and research addresses today’s pressing educational challenges: access inequality, tech clutter, and low engagement of students.

As the Senior Executive Assistant to the Founder of Constructor Group, you will play a critical role in supporting a dynamic and fast-paced executive office. This is a high-exposure position requiring exceptional organisational, project, and time-management skills. You will be responsible for handling a wide range of administrative, logistical, and scheduling tasks for the CEO and, on occasion, his family.

This role is ideal for individuals who thrive in demanding environments, are proactive problem-solvers, and are committed to delivering excellence in executive support. The ideal candidate is highly organized, discreet, detail-oriented, and capable of independently managing multiple priorities with flexibility and composure.

More about the CEO Serg Bell.

Duties and Responsibilities:

• Provide high-level administrative support, including managing complex calendars, scheduling meetings, organizing travel, and preparing briefings and materials.
• Coordinate and manage the CEO’s personal and professional logistics , including travel arrangements, event support, and last-minute requests.
• Proactively anticipate executive needs and address them independently and efficiently.
• Demonstrate impeccable attention to detail and the ability to prioritize tasks effectively in a fast-moving environment.
• Maintain strict confidentiality and discretion in handling sensitive information.
• Exhibit a high level of professionalism and service orientation in all communications and interactions.
• Possess excellent written and verbal communication skills in English.
• Be available on-demand (24/7 availability as needed, including across time zones).
• Manage competing deadlines with strong organizational and multitasking abilities.

Travel Requirements

• Primary operational hubs: Germany (Bremen), Turkey (Bodrum), Bulgaria (Sofia)
• Frequent international travel required; ability to relocate or spend extended periods in key hubs.
• Valid passport and readiness to travel on short notice for business or family support.

Additional Qualifications

• Fluent English (spoken and written); additional languages an advantage.
• Proven experience in managing executive operations, teams, or private offices at a top-tier level.
• High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants).
• Able to pass comprehensive background checks (criminal, psychological, and substance screening).

Compensation & Contract

• Competitive, performance-based compensation with relocation support if required.
• Designed for ambitious professionals motivated by excellence, precision, and impact.
• The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects.

In this role, “good” is not enough.

We are looking for someone who operates at a “great” level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.

What We Offer

• Choice of work equipment (e.g., laptop, monitor, etc.)
• English classes (iTalki – $130 monthly)
• Flexible schedule (we usually work between 09:00/10:00 and 18:00/19:00 CET or EET)
• Newborn bonus (€500 per child)
• Patent remuneration
• Paid leave
• Remote work in locations without our offices
• Hybrid work in locations with offices (2 days in-office, 3 days remote)

Constructor fosters equal opportunity for people of all backgrounds and identities. We are led by a gender-balanced board committed to building a diverse and inclusive organisation where everyone can become their best self. We do not discriminate based on age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or other protected characteristics. We welcome applications from women, men and non-binary candidates of all ethnicities and socio-economic backgrounds. We encourage people belonging to underrepresented groups to apply.